Secretary

Key Responsibilities:

Administrative Support:

• Manage and organize office files and documents.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare and proofread reports, presentations, and other documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.

Office Management:

• Maintain office supplies inventory and order supplies as needed.
• Assist with the preparation of meeting agendas and take minutes during meetings.
• Ensure the office environment is organized and professional.

Customer Service:

• Greet and assist visitors and clients in a courteous manner.
• Respond to inquiries and provide information as requested.
• Manage and resolve minor issues or complaints.

Record Keeping:

• Maintain accurate records and databases.
• Perform data entry and update information as required.
• Ensure confidentiality and security of sensitive information.

Coordination:

• Liaise with other departments and external organizations as needed.
• Coordinate with vendors and service providers for office-related needs.

Qualifications:

Education:

• High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.

Experience:

• Previous experience as a secretary or in an administrative role
• Candidates with teaching experience shall be preferred

Skills:

• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities in both Arabic and English.
• Ability to handle multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.

Personal Attributes:

• Detail-oriented with strong problem-solving skills.
• Professional demeanour and positive attitude.
• Ability to work independently and as part of a team.