Administrative Assistant📣 Job Ad

Join Our Team as a Clinical Admin Assistant!
Al Salama Hospital is seeking a dedicated Clinical Admin Assistant to support our clinical operations in Jeddah. If you are looking for an opportunity to contribute to a healthcare setting and grow your career in administrative support, we invite you to apply.

Key Responsibilities:

• Assist in various administrative tasks to ensure smooth clinical operations.
• Coordinate between departments to enhance patient care and services.
• Maintain accurate records and manage documentation.

Qualifications:

• Proven experience in an administrative role is preferred.
• Strong organizational and communication skills.

We welcome applicants who are passionate about healthcare and ready to make a difference.

Join Blue Hydrogen Industrial Gases Company as an Administrative Assistant!
At Blue Hydrogen Industrial Gases Company, we are dedicated to reimagining what’s possible, fostering collaboration, and driving innovative solutions towards significant energy and environmental sustainability challenges. We aim to build a safer, more diverse, and more profitable industrial gas company.

Principal Accountabilities:

• Ensure safety by implementing the BHIG Basic Safety Practice program, including safety audits and management of change.
• Comply with BHIG and local safety, health, and environment standards.
• Manage Site Leadership's calendars and schedule meetings as required.
• Assist with various reports on a daily, weekly, monthly, and yearly basis.
• Prepare documents using Excel, PowerPoint, and Word for meetings and correspondence.
• Utilize SAP for travel management and timesheet management.
• Organize team events and manage contracts for support services.
• Oversee company vehicle needs, including fueling and maintenance.
• Ensure a safe and clean work environment for all staff.

Executive Administrative Assistant Required
A leading digital marketing agency in Jeddah is seeking to hire an exceptional Executive Administrative Assistant with strong experience in the digital marketing agency sector. The ideal candidate will be the direct operational and administrative arm of senior management, with the ability to manage clients, projects, teams, and daily operations efficiently.

Main Responsibilities:

• Manage the daily operations of the office and ensure smooth workflow without direct supervision.
• Represent the executive director in meetings, follow up on decisions, and close tasks with internal and external parties.
• Manage client projects from contract signing to final delivery, ensuring deadlines are met and improvements are made.
• Handle client files, contracts, invoices, payments, and professional correspondence with partners and clients.
• Lead B2B sales, communicate with clients, provide services, schedule appointments, and close deals.
• Prepare executive, operational, marketing, and financial reports and present them professionally.
• Coordinate with design, development, marketing, and production teams to ensure tasks are completed on time.
• Organize and manage official mail, digital and physical documents, and record all procedures.
• Issue invoices and follow up on collections and ensure compliance with internal accounting processes.
• Handle sensitive matters with complete confidentiality and strong decision-making skills.
• Appear in media and represent the company on social media when needed.

Requirements and Qualifications:

• Minimum of 3 years of experience in the same role within a digital marketing agency (mandatory requirement).
• Deep understanding of the project lifecycle in marketing agencies (client management - delivery - results - reports).
• Proven experience in B2B sales and closing corporate deals.
• Practical experience in basic accounting, budget preparation, and financial reporting.
• Excellent written and verbal communication and leadership skills.
• Advanced time management and organizational skills.
• Ability to work under pressure, handle multiple tasks, and adapt to rapidly changing priorities.
• Proficient in using Notion, CRM platforms, Google Workspace, and Microsoft Office.
• Strong and confident personality capable of making decisions without hesitation.

Benefits:

• Fixed monthly salary.
• Professional work environment with continuous learning.
• Opportunities for leadership growth and management representation.
• Performance and sales-based incentives.
• Two days off a week.

Only candidates with proven previous experience in a digital marketing agency are required.