Document Controller

About the Role

Jotun Saudia Co. Ltd. is seeking a Document Controller to join their team in Dammam. This is a full-time position responsible for managing all documentation related to the handling of Raw Materials and Finish Goods, ensuring compliance with HSEQ (Health, Safety, Environment and Quality) requirements and service targets. The Document Controller will report directly to the Warehouse Manager.

Key Responsibilities

• Efficiently process and track all signed delivery notes from transport companies.
• Receive and record invoices from transport companies, ensuring delivery notes are scanned and accessible in the system for relevant sales representatives.
• Verify that correct forms, information, and approvals are in place before processing returned materials.
• Issue return and credit notes in the system upon the return of items to the warehouse and dispatch credit notes to sales.
• Ensure that materials returned due to defects, transportation damage, or loading errors are accurately restocked in the warehouse.
• Prepare and send daily reports to monitor leased Dyna usage.
• Compile shortage lists and blocked order lists for review by the direct manager.
• Receive and verify transport company invoices against delivery records and waybills before submission.
• Support warehouse managers and the team with pallet tracking and daily warehouse operations.
• Coordinate with the administration department for purchase inquiries.

Candidate Profile and Experience

We are seeking a candidate with 1-3 year of experience in a relevant field. The ideal candidate will demonstrate a proactive approach, taking initiative and accepting responsibility for outcomes. They should possess an understanding of organizational dynamics and be able to utilize processes effectively.

Required Personal Qualities

• Acts on own initiative, drives tasks to completion, and takes accountability for results.
• Understands organizational structures and leverages processes to achieve objectives.
• Applies a methodical and systematic approach, plans effectively, prioritizes clearly, and allocates resources efficiently.
• Quickly comprehends and analyzes complex issues, making sound and rational judgments.
• Demonstrates specialized knowledge in their area and commits to continuous professional development.
• Collaborates effectively with others, shares knowledge and information, and supports team goals.

Work Location

This position is based in Dammam.