Document Controller (Saudi National)

About SYSTRA

SYSTRA is seeking a Document Controller (Saudi National) to join its team in Riyadh, Saudi Arabia. This is a contract position requiring 5-10 years of experience in document control.

Role Overview

The Document Controller will be responsible for managing all aspects of document control and project documentation. This includes ensuring proper distribution, tracking, and retrieval of project documents throughout all project phases, utilizing Electronic Document Management Systems (EDMS) such as Autodesk Construction Cloud (ACC).

Key Responsibilities

• Manage document control processes from project initiation to close-out, ensuring all project documents are properly received, registered, tracked, updated, and archived according to project procedures and client requirements.
• Scan and electronically distribute documents as PDF digital copies to designated recipients, ensuring accurate indexing and metadata, and upload them to the client Contract Management System and Autodesk Construction Cloud (ACC) as required.
• Maintain a hard-copy reference library for all project documentation to ensure quick retrieval of information and alignment between hard-copy and electronic records.
• Utilize Autodesk Construction Cloud (ACC) and other approved EDMS platforms to control and update the status of contract documents, including workflows, revisions, approvals, and transmittals.
• Prepare, register, and track documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs within ACC or other EDMS, ensuring correct coding and referencing.
• Track and update the status of submittals, safety reports, RFCs, minutes of meetings, progress photographs, contract issues, and drawings, ensuring current approved versions are clearly identifiable and accessible to authorized project stakeholders.
• Produce regular reports on outstanding actions and responses on correspondence, submittals, and other controlled documents through ACC and other EDMS, providing timely information to project management and the client.
• Support project teams in the effective use of EDMS platforms (including ACC) by assisting with user setup, folder structures, permissions, workflows, document numbering, and troubleshooting document control issues.
• Ensure document control practices comply with SYSTRA’s procedures, client requirements, contractual obligations, and applicable quality management standards throughout the project lifecycle.
• Coordinate with internal project teams, external consultants, contractors, and client representatives to manage document flows, resolve document discrepancies, and maintain data integrity across all systems.
• Contribute to audits and quality reviews by providing accurate document registers, logs, histories, and evidence of approvals, ensuring records are complete and traceable for all project stages.

Required Experience and Skills

• 5-10 years of experience in document control.
• Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
• Experience in producing detailed reports and tracking documents to ensure compliance and timely responses to project deadlines.

Work Environment

This role is based in Riyadh, Riyadh, Saudi Arabia, and is offered on a contract basis. SYSTRA is an equal opportunities company.