Senior Document Controller SA (Data Center)📣 إعلان

About Decima International

Decima International is a professional services company specializing in project management and controls services for clients across the United States and the Middle East. Our mission is to be a premier professional services provider across all engaged industry sectors. We approach each client engagement as a partnership, foster an environment that attracts talented professionals, and regulate growth to maintain excellence in our service standards. We are currently seeking a Senior Document Controller to join our team in Riyadh, Saudi Arabia, for a full-time, site-based position.

Role Overview

The Senior Document Controller will manage technical documentation for major data center and telecommunications infrastructure projects within KSA. This site-based role is responsible for maintaining accurate, complete, version-controlled, and readily retrievable project records throughout construction, commissioning, handover, and operations. The successful candidate will manage the project document management system, coordinate documentation from multiple stakeholders, monitor NCR records, and ensure inspection checklists, test scripts, drawings, manuals, and other technical records are properly controlled.

Key Responsibilities

• Build, administer, and maintain structured project document management systems.
• Manage document numbering, naming conventions, classification, metadata, and filing standards.
• Collect and consolidate technical documentation from contractors, consultants, vendors, and OEMs.
• Track missing or overdue documentation and follow up with responsible stakeholders.
• Ensure all documentation is accurate, complete, correctly registered, and readily retrievable.
• Maintain strict document version control, revision histories, audit trails, and distribution records.
• Manage engineering drawings, as-built drawings, O&M manuals, technical records, and document libraries.
• Ensure inspection checklists, commissioning scripts, and other project records are uploaded and registered correctly.
• Support document retrieval requirements for engineering, construction, commissioning, and operations teams.
• Administer EDMS platforms, workflows, document reviews, transmittals, and approvals.
• Monitor and report document completeness, status, outstanding actions, and revisions.
• Maintain and report regularly on Non-Conformance Report (NCR) status and trending.
• Coordinate with QA/QC, commissioning, engineering, project controls, and operations teams on documentation requirements.
• Support testing, commissioning, handover, and final documentation turnover.
• Maintain project documentation in accordance with applicable governance and quality requirements.
• Support audits and ensure requested records can be retrieved efficiently.

Required Qualifications and Experience

• Strong technical document control experience on data center or mission-critical projects.
• Experience administering Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Procore, or similar platforms.
• Strong knowledge of document lifecycle management, revision control, and document governance.
• Experience handling engineering drawings, O&M manuals, inspection records, and other technical documentation.
• Experience consolidating documentation from contractors, vendors, consultants, and OEMs.
• Strong knowledge of document numbering systems, metadata, classifications, and structured document libraries.
• Experience maintaining revision histories, audit trails, and controlled project records.

Desired Skills and Project Exposure

• Ability to coordinate effectively with engineering, commissioning, QA/QC, construction, and operations teams.
• Strong attention to detail, accuracy, organization, and follow-up.
• Strong communication and stakeholder coordination skills.
• Experience on hyperscale data center projects.
• Experience with telecommunications or major infrastructure programs.
• GCC or KSA project experience.
• Familiarity with ISO 19650 information management requirements.
• Familiarity with ISO 9001 documentation and quality management requirements.
• Document control certifications such as CDCS, CDCP, or equivalent.
• Experience managing technical libraries and handover documentation.
• Experience with reporting, tracking, and document status dashboards.
• Familiarity with commissioning documentation and project turnover requirements.

Location and Work Type

This is a full-time, site-based position located in Riyadh, Saudi Arabia. The role requires consistent presence on project sites to effectively manage documentation processes.