Technical Administrative Assistant

About UNIMAC - United Maintenance and Contracting Company

UNIMAC - United Maintenance and Contracting Company is seeking a Technical Administrative Assistant to join its team in Riyadh, Saudi Arabia. This full-time role involves providing high-level administrative and operational support to the Managing Director, ensuring efficient coordination across various departmental activities.

Role Purpose

The primary purpose of this role is to support the Managing Director by coordinating departmental activities, meetings, documentation, reports, correspondence, action items, and follow-ups throughout the organization. The position requires strong organizational skills, effective communication, attention to detail, and the ability to manage multiple priorities to ensure timely task completion.

Key Responsibilities

• Provide direct administrative and management support to the Managing Director and coordinate with relevant departments.
• Coordinate and follow up on management directives, departmental requirements, project-related administrative matters, and other assigned tasks.
• Collect necessary information, updates, reports, progress data, and supporting documents for the Managing Director's review and decision-making.
• Prepare reports, summaries, trackers, dashboards, presentations, correspondence, meeting documents, and other required reports.
• Maintain the Managing Director's action tracker, follow up with responsible managers and departments, monitor deadlines, and ensure timely closure of pending actions.
• Coordinate internal and external meetings, prepare agendas and minutes as required, record decisions and action items, and monitor the completion of agreed actions.
• Maintain organized and up-to-date records of correspondence, reports, approvals, meeting minutes, and action trackers.
• Monitor important deadlines, submissions, approvals, renewals, and pending matters, proactively reminding personnel to ensure timely completion.
• Identify critical administrative, operational, project, or coordination issues and escalate them promptly to the Managing Director.
• Support the Managing Director in evaluating operational constraints, resource requirements, priorities, risks, and improvement opportunities.
• Coordinate communication between the Managing Director and various departments and project teams.

Required Experience

• Candidates should possess 2-5 years of relevant experience in an administrative or support role.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, offering an opportunity to work closely with senior management within a dynamic contracting and maintenance company.