Admin Coordinator

📣 إعلان

منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الرياض

وصف الوظيفة

About the Role

Amgen is seeking an Admin Coordinator to join their team in Riyadh, Saudi Arabia. This full-time role involves providing comprehensive administrative support to one or multiple departments, ensuring smooth coordination of ongoing processes and managing various operational tasks. The ideal candidate will have 3 to 5 years of experience in an administrative support capacity.

Key Responsibilities

Serve as a primary contact for assigned departments, coordinating ongoing team processes.
Screen and act on incoming phone calls and emails, providing service and handling complaints.
Maintain distribution and personnel lists, and coordinate mailings and courier/deliveries.
Manage department operations including filing, database development, budget tracking, and stationary orders.
Coordinate functional processes such as invoicing, payments, or the preparation and distribution of promotional material.
Manage administrative aspects of relationships with outside vendors.
Participate in department project teams and potentially provide training, guidance, and orientation to new team members.
Ensure timely coordination of department members’ administrative needs, including calendar management.
Coordinate local and international meetings, arranging travel, meeting logistics, and visitor accommodations.
Organize meeting rooms, including logistics, catering, and equipment needs.
Prepare agendas, take and complete committee meeting minutes, coordinate distribution, and follow up on action items.
Respond independently to routine correspondence and determine the best approach for preparing and formatting correspondence, memoranda, reports, and presentations.

Required Qualifications

High School Diploma.
Minimum of 3 to 5 years of related experience in an administrative support role.
Proficiency in using MS Office tools.
Fluency in both the local language and English.

Preferred Qualifications

Experience in a similar or related disciplinary and/or international environment.
Basic knowledge of the function/business area supported, such as safety, sales, or customer service.
Familiarity with terminology of the area supported, such as Marketing, Medical, Clinical Research, or Logistics.

Work Type and Location

This is a full-time position based in Riyadh, Riyadh, Saudi Arabia. The role involves working within a professional environment, supporting various departments and coordinating administrative needs.