Front Office Coordinator📣 إعلان

About Lifera and the Role

Lifera is seeking a Front Office Coordinator to manage its front office operations in Riyadh, Saudi Arabia. This full-time role is essential for providing a professional and welcoming experience for employees, visitors, and external stakeholders. The position is designed for individuals with 0-1 years of experience who are ready to support smooth daily office operations through reception services, visitor management, driver bookings, and general administrative coordination.

Key Responsibilities Overview

The Front Office Coordinator will be responsible for the efficient functioning of the reception area and will provide critical administrative support across various office functions. This includes managing incoming communications, coordinating visitor access, scheduling transportation, and ensuring the office environment is organized and supportive.

Front Office and Reception Management

• Welcome visitors professionally and notify the relevant employees of their arrival.
• Manage incoming calls and direct them to the appropriate employees or departments.
• Maintain the reception area in a clean, organized, and presentable condition.
• Receive incoming mail, documents, deliveries, and courier shipments, and coordinate their distribution.
• Respond to general inquiries and provide appropriate guidance to visitors and employees.
• Maintain confidentiality when handling company, employee, and visitor information.

Administrative Coordination and Support

• Receive and process visitor management requests, collecting information and arranging access approvals in coordination with security and building management.
• Issue or coordinate visitor passes, maintain accurate visitor records, and coordinate access arrangements for meetings, events, and group visits.
• Receive, schedule, and coordinate employee driver booking requests, confirming trip details and managing schedules to avoid conflicts.
• Communicate booking details and any changes to drivers and requesters, monitoring scheduled trips and following up on urgent requests, delays, or cancellations.
• Manage meeting-room bookings and ensure rooms are prepared for scheduled meetings.
• Coordinate with security, building management, drivers, couriers, and other service providers.
• Monitor reception and office supplies, coordinating replenishment when required.
• Provide general administrative support, including printing, scanning, filing, and document preparation.
• Support the coordination of internal meetings, employee activities, and company events.
• Maintain organized and accurate records related to front office operations, visitor logs, and driver bookings.

Qualifications and Experience

• A Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• 0-1 years of relevant professional experience.

Application Information

Lifera is committed to building a professional and efficient work environment. Qualified candidates are encouraged to apply for this full-time position in Riyadh, Saudi Arabia.