Executive Administrative Assistant

📣 إعلان

منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	جدة

وصف الوظيفة

About the Role

Sealy Mattress Middle East is seeking an Executive Administrative Assistant to provide essential operational, clerical, and organizational support. This full-time role is based in Jeddah, Makkah Province, and is crucial for ensuring the smooth day-to-day manufacturing and corporate functions at the Middle East Mattress Factory Co. The Executive Administrative Assistant will act as a primary liaison between corporate departments and assist upper management in maintaining workplace efficiency.

Key Responsibilities

Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation.
Serve as a central communications bridge across production, logistics, finance, and sales environments.
Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic.
Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations.
Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.
Assist with tracking historical data, logging transactional summaries, and coordinating with internal data entry teams to update records.
Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications.
Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders.
Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.

Required Experience

Candidates should possess 5-10 years of relevant experience in an administrative or executive support role, preferably within a manufacturing or corporate environment. The role requires a proven ability to manage multiple tasks, prioritize effectively, and maintain confidentiality.

Skills and Attributes

Strong organizational and time management skills.
Excellent written and verbal communication skills in both English and Arabic.
Proficiency in drafting and formatting business correspondence and official documents.
Ability to maintain accurate digital and physical filing systems.
High level of discretion and integrity when handling confidential information.
Capability to coordinate effectively across various departments and with external stakeholders.

Work Environment

This full-time position is based at the Middle East Mattress Factory Co. in Jeddah, Makkah Province. The role involves working closely with corporate departments, upper management, and external partners, requiring a professional and collaborative approach.