Production Administrator

About the Role

International Maritime Industries is seeking a Production Administrator to join their team in Ras Tannurah, Eastern Region. This full-time role involves providing essential administrative and clerical support across various production disciplines, including Structural, Piping, Mechanical, E&I, Commissioning, Coating, and Scaffolding.

Role Overview

The Production Administrator is responsible for data management and entry within the company’s software systems. This includes handling personnel-related data, processing various requests such as annual leave, overtime, travel, and transport, and managing documents in accordance with IMI's document management policies. The role is integral to the production department's efficient operation, requiring direct communication with industrial supervisors and workers on site to manage daily issues, particularly those arising from language barriers.

Key Responsibilities

• Receive, collect, duplicate, record, and distribute official documents delivered to the department via IMI official channels.
• Receive, file, record, scan, and distribute personnel-related documents (*, leave requests, medical records, travel requests) through established digital channels (IFS, AVEVA ERP, mail).
• Collect daily attendance sheets from supervisors, centralize them at the department level, and scan, file, and record them for future use.
• Receive daily personnel allocation per project from supervisors and issue weekly, monthly, or as requested, centralized allocation timesheets per project for PM and cost control purposes.
• Print, duplicate, and distribute project-related documents and documentation as requested by engineers, maintaining a record of distributed documentation.
• Collect and centralize all documents and data related to HSE records, inventory management, office consumables, and tools maintenance from supervisors.
• Synthesize collected data and present reports as requested by department leaders, providing support for routine administrative tasks.
• Liaise with the IFS and IT teams for system troubleshooting.

Qualifications and Experience

• Minimum of 6-9 years of experience in a similar administrative position within an industrial environment.

Work Environment

This is a full-time position within the production department, requiring direct interaction with industrial supervisors and workers on site. The role involves managing day-to-day operational issues, including those related to language barriers.

Application Information

Salary details for this position will be disclosed during the interview process.