Senior Document Controller

About AECOM

AECOM is a global infrastructure consulting firm dedicated to delivering a better world by improving commutes, ensuring access to clean water, and transforming skylines. With over 50,000 professionals worldwide, AECOM partners with clients to solve complex challenges and build legacies for future generations. The company is united by its purpose to deliver projects with a positive and tangible impact globally.

The Role of Senior Document Controller

AECOM is seeking a Senior Document Controller to join its team in Eastern, Saudi Arabia. This full-time role involves working under direct supervision on routine tasks according to established procedures. The Senior Document Controller will collaborate with team members and end-users to troubleshoot basic problems and contribute effectively to team goals, including participation in the development of basic solutions.

Key Responsibilities

• Coordinate with Project Managers and IT/Records Management on proper methods for project records protection.
• Provide recommendations on media, rotation, and procedures for project records.
• Understand project needs and determine appropriate resources for projects.
• Evaluate external tools and resources relevant to document control.
• Prepare statistical reports on the usage and efficiency of projects.
• Proactively identify opportunities for improvement and cost savings within document control processes.
• Analyze and select information services.
• Respond to correspondence on specialized reference subjects.
• Select and order new resource materials.
• May be designated according to specialized functions within document control.

Required Qualifications and Experience

• Minimum of 8 years of professional experience in document control, records management, or a related field.
• Advanced proficiency with the Aconex platform, including document management, tracking, and distribution workflows.
• Expert-level competency in Microsoft Excel, encompassing advanced formulas, data management, database administration, and reporting capabilities.
• Demonstrated expertise in establishing and maintaining comprehensive document control systems and protocols.
• Proven ability to manage complex document workflows and ensure strict adherence to quality assurance standards.
• Exceptional organizational and records management capabilities with meticulous attention to detail and accuracy.
• Strong written and verbal communication skills, with a demonstrated ability to coordinate effectively across multiple stakeholder groups.
• Ability to work independently, manage competing priorities, and execute multiple complex tasks with precision.
• Proficiency in document production and technical material reproduction processes.

Work Environment and Commitment

This full-time position is based in Eastern, Saudi Arabia. AECOM is committed to a secure recruitment process. All newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.