Analyst PIMS

About the Role

International Maritime Industries is seeking an Analyst, PIMS to operate and maintain the Project Information Management System (PIMS). This full-time role is crucial for supporting the entire project lifecycle, from engineering and procurement through to construction and commissioning, ensuring efficient management of technical documents and workflows. The position requires 2-5 years of relevant experience.

Role Overview

The primary purpose of this role is to ensure the accurate and efficient management of technical documents, drawings, procedures, and vendor data within the PIMS platform. The Analyst will facilitate smooth workflows for document approvals and timely review cycles, collaborating with various project stakeholders to maintain data integrity and project progress visibility.

Key Responsibilities

• Operate and maintain the PIMS platform to support the full project lifecycle, encompassing engineering, procurement, construction, and commissioning phases.
• Ensure proper uploading, classification, and archiving of technical documents, drawings, procedures, and vendor data.
• Monitor workflows for document approvals and ensure timely review cycles.
• Collaborate with document controllers, engineers, project managers, and shipyard contractors.
• Set up folder structures, user access permissions, and metadata standards within PIMS.
• Generate reports, track deliverables, and support audits and compliance checks.
• Conduct training for project personnel on the effective use of the PIMS system.
• Commission Document Management in PIMS, including input, update, and maintenance of commissioning-related documents such as ITRs, MC certificates, NOEs, RFCCs, RFOCs, SATs, and Punch lists.
• Support system/subsystem breakdown and definition, along with defining Mechanical Completion certificates and Inspection Test Records.
• Enter and validate data for commissioning activities, including subsystem details, punch lists, and test results, ensuring accuracy in PIMS.
• Verify ITRs against field reports, ensuring all engineering items are correctly tagged and linked to systems/subsystems per P&ID drawings.
• Monitor and update punch item statuses (categories A, B, C), ensuring Category A items are cleared before commissioning and Category B items are tracked for post-commissioning resolution.
• Generate and distribute PIMS R4 reports for commissioning progress, including aggregated values per phase for subsystems and packages.
• Support the creation of Discipline Mechanical Completion Certificates (MCC) and Livening Up Notices (LUN) or Notice of Energizing (NOE) by ensuring all ITRs and checklists are complete.
• Prepare summary reports for RFCC and RFOC handovers, highlighting any outstanding punch items.
• Work closely with commissioning engineers, inspectors, and contractors to collect and verify field data, ensuring PIMS reflects real-time project status.
• Assist in preparing commissioning procedures by linking predefined PIMS reports to procedure templates.
• Upload all subsystem documentation breakdown into PIMS for subsequent administration of the mechanical completion process.
• Communicate with stakeholders to clarify Punch list resolutions or certification requirements.
• Maintain traceability of installation and testing data in PIMS, supporting warranty cases and audits.
• Troubleshoot PIMS-related issues and liaise with the IT support team or vendor.
• Support handover of final documentation to the client or operations team upon project completion.
• Work in conjunction with the production team to effectively achieve project requirements.

Qualifications and Experience

• A minimum of 2-5 years of experience in a similar role, preferably within a project-driven environment.
• Demonstrated experience with Project Information Management Systems (PIMS) or similar document control platforms.
• Familiarity with project lifecycle phases, including engineering, procurement, construction, and commissioning.
• Strong understanding of technical documentation, drawings, procedures, and vendor data management.

Required Skills

• Proficiency in data entry, validation, and report generation.
• Excellent organizational skills and attention to detail.
• Strong communication and collaboration abilities to work with diverse teams.
• Problem-solving skills for troubleshooting system-related issues.

Work Environment

This is a full-time position within International Maritime Industries, requiring close collaboration with various project teams and external contractors to ensure seamless project execution and documentation management.