Academy Phase Administrator📣 إعلان

About Al-Qadsiah Saudi Club

Al-Qadsiah Saudi Club (نادي القادسية السعودي) is dedicated to building a lasting legacy that extends beyond the field, aiming to shape the future of Saudi sports. Driven by ambition, synergy, and innovation, the club strives to inspire future generations and make a significant impact both on and off the field.

Role Overview

Al-Qadsiah Saudi Club is seeking an Academy Phase Administrator to join our team in Al Khobar, Eastern region. This full-time role is central to ensuring the smooth execution of administrative and logistical operations within the academy. The Administrator will coordinate with various internal departments and external bodies to maintain compliance, streamline processes, and support daily academy functions.

Key Responsibilities

• Provide essential administrative support to the Academy Operations team, ensuring timely task completion and effective management of daily operations.
• Maintain accurate databases, records, and files pertaining to players, staff, and academy activities, ensuring accessibility and adherence to internal policies.
• Assist in the planning and execution of logistical arrangements for academy events, including the coordination of venues, transportation, and accommodations.
• Manage office supplies and procurement documents to meet logistical and administrative needs.

Internal Coordination

• Liaise with the HR department to ensure proper player and staff documentation, contract management, and compliance with internal policies.
• Collaborate with the Finance department to track and manage budgetary requirements, including expenses for travel, events, and supplies across teams and age groups.
• Coordinate with HR and Finance departments to fulfill procurement and administrative requirements.

External Liaison and Compliance

• Liaise with external bodies such as the Saudi Arabian Football Federation (SAFF) and the Ministry of Sport (MoS) to ensure compliance with regulatory requirements.
• Oversee the submission of necessary documentation for player registrations, licensing, and permits, and support the secretary during transfer windows.
• Ensure all academy operations align with standards set by external bodies like SAFF and MoS, and manage documentation for audits and compliance checks.

Qualifications and Experience

• 5-10 years of relevant professional experience in administrative or operational roles, preferably within a sports or academy environment.
• Proven ability to manage administrative and logistical operations effectively.
• Strong organizational skills and attention to detail for maintaining accurate records and databases.
• Experience coordinating with multiple internal and external stakeholders.