EdTech Data Integrations Specialist

About the Role

مدارس المجموعة العالمية (ISG) is seeking an EdTech Data Integrations Specialist to manage data collection, organization, storage, transfer, and retention across its five schools, four sites, and District Office in Al Khobar, Ash Sharqiyah. This full-time role requires 3-5 years of experience and reports to the Head of Educational Technology.

Role Purpose and Context

The Specialist is responsible for developing and maintaining the ISG Data Plan, ensuring accurate, secure, and timely data exchange between Admissions, the Student Information System (SIS), and other ISG applications. The role involves collaboration with EdTech teams, IT, Admissions, school offices, and vendors, and supports compliance with the Saudi Personal Data Protection Law (PDPL) and ISG data privacy policies.

Key Responsibilities

• Demonstrate commitment to child protection by treating student and family data as a safeguarding responsibility, limiting access appropriately, and promptly reporting misuse or exposure.
• Develop, maintain, and annually review the ISG Data Plan and data inventory, documenting data collection, classification, ownership, storage, movement, retention, and secure deletion across all relevant systems.
• Define data ownership and stewardship responsibilities, establish data quality standards, conduct regular audits, and maintain records of processing activities and other documentation required by the PDPL.
• Review forms and intake processes to ensure data is collected for appropriate purposes with required notices and consent, and establish consistent data classification, naming conventions, and folder structures aligned with applicable Saudi data management standards.
• Manage end-to-end data flows from Admissions to the SIS and connected applications, mapping enrolment and onboarding processes, improving data validation, and minimizing manual data entry.
• Build and maintain automated account provisioning and de-provisioning for students, parents, and staff through integrations and rostering standards, monitor synchronization, and resolve failures with relevant teams and vendors.
• Coordinate year-end and start-of-year data rollovers, class and section setups, and re-enrolment updates.
• Design and maintain data models, unique identifiers, field mappings, and relationships across ISG systems; build, test, document, and support integrations using APIs, SFTP, CSV exchanges, and scripting.
• Assess integration requirements for proposed software and maintain an up-to-date register of system connections, data flows, schedules, and support responsibilities.
• Develop reports and dashboards that provide reliable information from a consistent source of truth.
• Support compliance with the PDPL, its Implementing Regulations, and ISG data privacy policies, as well as GDPR, FERPA, and COPPA where applicable; assist with data protection impact assessments, data subject access requests, and breach response.
• Review vendor data processing agreements, cross-border data transfers, and data hosting arrangements; establish role-based access controls and review system access each term with IT.
• Train staff in data privacy, secure data handling, storage, and naming standards, and support SIS and core application workflows, including onboarding and training.
• Provide data and integration support to EdTech Coordinators and relevant departments, including Admissions, school offices, Nursing, Counselling, Learning Support, and Marketing and Communications.
• Create and maintain user guides, data dictionaries, process maps, and video tutorials, and serve as the liaison between the District Office, school leaders, IT, Operations, and external technology vendors.
• Contribute to the annual review of the educational technology plan and strategic planning for data use.
• Perform other duties as assigned by the Head of Educational Technology.

Experience and Qualifications

• 3-5 years of relevant experience.
• Demonstrated ability to manage complex data flows and integrations.
• Experience with data privacy regulations such as PDPL, GDPR, FERPA, and COPPA is beneficial.
• Proficiency in building, testing, and documenting integrations using APIs, SFTP, CSV exchanges, and scripting.

Work Environment

This is a full-time position based in Al Khobar, Ash Sharqiyah, within a dynamic educational technology environment that supports multiple school sites and a District Office.