Office Administrator

About Calo Inc

Calo Inc is a company that provides personalized meal plans through a mobile application, utilizing nutritional algorithms developed by chefs, nutritionists, and software engineers. Launched in Bahrain in 2019, Calo has expanded its operations to six countries, delivering millions of meals, and is currently extending its mission of promoting healthy living into retail and other sectors.

About the Role

Calo Inc is seeking an Office Administrator to support daily HR administrative and operational activities in Riyadh. This full-time role involves close collaboration with the HR and Operations teams, focusing on employee administration, third-party manpower coordination, accommodation, documentation, and general operational HR support. The ideal candidate will be organized, proactive, and capable of ensuring tasks are completed efficiently and on schedule.

Key Responsibilities

• Support day-to-day HR administrative and operational activities.
• Assist with employee onboarding and offboarding processes, including documentation.
• Coordinate and follow up on third-party manpower requests with agencies.
• Support manpower accommodation requests, employee movements, and maintenance concerns, coordinating with accommodation providers.
• Coordinate and follow up on Baladiyah cards and other required employee documentation.
• Support Iqama, work permit, and other government-related requirements in coordination with the Government Relations team.
• Maintain accurate employee records, trackers, and HR documentation.
• Support attendance, leave, payroll inputs, and other employee-related administrative requirements.
• Coordinate with Operations, HR, Government Relations, Finance, manpower agencies, and other stakeholders on operational requests.
• Follow up on employee and operational requests to ensure timely completion.
• Support workforce mobilization and other HR operational projects as needed.
• Identify opportunities to improve administrative processes and overall service delivery.

Qualifications and Experience

• 0-1 years of experience in an administrative or HR support role.
• Demonstrated organizational skills and a proactive approach to tasks.
• Ability to effectively follow up with various stakeholders.
• Capable of ensuring tasks are completed smoothly and on time.

Application Process

Candidates will undergo a screening meeting with the Talent Acquisition team, followed by a technical interview and a culture-fit interview before proceeding to the offer stage.