Personal Assistant to Managing Director

Overview of the Role

KAIR Education is seeking a highly professional and organized Personal Assistant to provide comprehensive executive support to the Managing Director. This full-time position is based in Riyadh, Saudi Arabia, and requires a proactive individual with strong communication skills and a proven background in supporting senior management.

Role Responsibilities

• Provide day-to-day executive and administrative support to the Managing Director.
• Manage and coordinate the Managing Director’s calendar, including meetings, appointments, and schedules.
• Attend all meetings with the Managing Director, take accurate notes, and prepare professional Minutes of Meetings (MoM).
• Maintain an effective action-point and follow-up tracking system, ensuring assigned tasks are monitored until completion.
• Prepare correspondence, reports, presentations, agendas, and other management documents.
• Coordinate communication between the Managing Director, senior management, internal departments, and external stakeholders.
• Follow up on pending matters, deadlines, and decisions arising from management meetings.
• Maintain organized records of meetings, minutes, action points, and related documentation.
• Handle confidential information and sensitive business matters with a high level of discretion.
• Perform other executive and administrative duties as assigned.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, or a similar role supporting senior management.
• Previous experience supporting a Managing Director, CEO, General Manager, or other senior executive is highly preferred.

Essential Skills and Attributes

• Fluency in both Arabic and English, with strong English communication skills.
• Strong organizational and time-management skills with excellent attention to detail.
• Strong communication and interpersonal skills.
• High level of professionalism, confidentiality, discretion, and integrity.
• Ability to manage multiple priorities and work effectively under pressure.

Work Location

This position is based in Riyadh, Riyadh, Saudi Arabia.

Application Process

Candidates who meet the above requirements are encouraged to apply.