Purchasing Specialist

About the Role

Awtad is seeking a Purchasing Specialist to manage the company's purchasing activities. This full-time role is based in Riyadh, Saudi Arabia, and is critical for ensuring the timely availability of materials, equipment, and supplies across various departments. The specialist will coordinate with suppliers, evaluate quotations, negotiate prices, and monitor deliveries to meet company standards and budgets.

Role Overview

The Purchasing Specialist works closely with technical, operational, warehouse, and finance teams to ensure efficient procurement operations and cost control. The position involves a range of tasks from processing purchase requests to resolving delivery issues, all while maintaining compliance with approved specifications and quality standards. The ideal candidate will have 2-5 years of experience in procurement.

Key Responsibilities

• Receive and review purchase requests, ensuring clear definition of quantities and specifications.
• Identify potential suppliers and maintain effective relationships with existing ones.
• Obtain and compare quotations from multiple suppliers based on price, quality, delivery timelines, and payment terms.
• Negotiate with suppliers to secure competitive prices and favorable commercial terms within authorized limits.
• Prepare, process, and follow up on purchase orders after obtaining necessary approvals.
• Monitor supplier deliveries to ensure timely arrival of materials, equipment, and supplies.
• Coordinate with warehouse and technical teams to verify the quality, quantity, and specifications of delivered items.
• Review supplier invoices against purchase orders and delivery receipts, coordinating with the Finance Department for payment.
• Follow up on delayed deliveries, shortages, incorrect items, and discrepancies, coordinating with suppliers for resolution.
• Prepare periodic procurement reports covering purchasing activities, supplier quotations, pending orders, and delayed deliveries.
• Maintain accurate procurement records, including quotations, purchase orders, invoices, and related documents.
• Monitor and evaluate supplier performance based on pricing, quality, delivery timelines, and compliance.
• Monitor market prices and identify alternative suppliers and cost-saving opportunities.
• Coordinate with technical, operational, and warehouse departments to ensure timely availability of required materials.

Qualifications and Experience

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field (preferred).
• Minimum of 2-3 years of experience in procurement, purchasing, or supply chain operations.
• Proven experience in sourcing materials, equipment, and supplies, and managing supplier relationships.
• Strong knowledge of procurement procedures, purchase orders, quotation evaluation, and supplier negotiations.
• Ability to compare quotations and evaluate suppliers based on price, quality, and delivery terms.
• Proficiency in Microsoft Office, particularly Excel, and experience using ERP or procurement systems.

Required Skills

• Strong organizational skills.
• Excellent communication and negotiation skills.
• Effective problem-solving abilities.
• High attention to detail.
• Ability to manage multiple purchasing requests and meet deadlines.

Work Environment

This is a full-time position based in Riyadh, Riyadh, Saudi Arabia. The role requires collaboration with various internal departments including technical, operational, warehouse, and finance teams to ensure seamless procurement processes.