Government Relations & Administration Manager📣 إعلان

منذ ساعتين تقريبا

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الرياض

وصف الوظيفة

About the Role

Aviagen is seeking a Government Relations & Administration Manager to join their team in Riyadh, Saudi Arabia. This full-time role is responsible for overseeing administrative operations, managing travel arrangements, and handling all government-related processes for Aviagen’s Saudi organization. The position requires 2-5 years of relevant experience and ensures compliance with Saudi labor and immigration laws while providing essential business support.

Key Responsibilities

Coordinate all travel arrangements, including flights, hotels, visas, car rentals, and transfers.
Manage hotel bookings and lead annual contract negotiations with selected hotel partners.
Prepare invitation letters and support visa processing for employees and visitors.
Oversee travel approval workflows and ensure accurate completion of required forms.
Deliver travel policy and security training during new hire induction.
Provide guidance and follow-up regarding vaccination requirements for business travel.
Coordinate logistics for events and meetings, including venue booking and meeting room setup.
Prepare and manage participant lists, catering arrangements, gifts, and transportation for events.
Manage all event-related communications and liaise with internal and external stakeholders.
Provide general administrative support to the Aviagen Arabia office, assisting with document preparation, filing, correspondence, and general office coordination.

Government Relations and Compliance

Coordinate the issuance, renewal, transfer, and cancellation of Iqamas (residency permits).
Manage end-to-end visa processing for new employees, including employment visas, medical tests, and onboarding documentation.
Monitor visa and Iqama expiry dates and ensure timely renewals.
Process exit/re-entry visas and final exit documentation through relevant government portals.
Maintain and update accurate records on government platforms such as Absher, Qiwa, Muqeem, GOSI, Mudad, Chamber of Commerce, and Ministry of Labor (MOL) portals.
Ensure data accuracy, timely processing, and full compliance with government regulations.
Ensure compliance with Saudi labor law, immigration policies, and Saudization requirements.
Support the business in preparing documentation for audits, inspections, and legal reporting.
Keep management informed about regulatory updates and organizational implications.
Assist with Nitaqat and workforce nationalization initiatives.

Representation and Employee Support

Represent the company in dealings with government agencies, including the Ministry of Human Resources & Social Development, Passport Office (Jawazat), Ministry of Interior, Chamber of Commerce, and Municipalities.
Build and maintain strong relationships to facilitate timely processing of employee and company requests.
Provide employees with guidance on government-related matters (*, Iqama issues, visas, sponsorship).
Assist relevant departments in issuing employment letters, certificates, and documents requiring government attestation.
Support onboarding and offboarding processes involving government approvals.
Act as the main point of contact for administrative and government requests across departments.