Receptionist Head Office

About the Role

alfanar Group is seeking a Receptionist for its Head Office in Riyadh. This full-time role is central to managing meeting room schedules, providing essential administrative support, and ensuring efficient reception services. The Receptionist serves as the primary point of contact for tenants and visitors, handling inquiries and coordinating various office functions to maintain a well-organized environment.

Key Responsibilities

• Oversee the scheduling and reservation of all meeting and conference rooms.
• Ensure proper preparation and setup for meetings and conferences.
• Monitor and manage meeting room availability and usage to optimize space allocation.
• Act as the main point of contact for tenants and building occupants regarding meeting room use and building services.
• Provide administrative support as required, including assisting with inquiries, requests, and complaints.
• Respond promptly to requests from visitors and guests, keeping them informed of the status of their requisitions.
• Handle inquiries and complaints from tenants and visitors, coordinating with relevant departments for resolution.
• Oversee DHL shipments, ensuring proper handling and dispatch.

Role Accountabilities

• HR Proficiency
• Delivery
• Problem-Solving
• Quality
• Business Process Improvements
• Compliance
• Health, Safety, and Environment

Qualifications and Experience

Candidates should possess 2-5 years of relevant experience in a similar administrative or reception role. The ability to manage multiple tasks, provide excellent customer service, and maintain a professional demeanor is essential.

Work Environment

This is a full-time position based at the alfanar Group Head Office in Riyadh. The role requires contributing to a well-organized and efficient office environment, serving as a key point of contact for internal and external stakeholders.