Governance & Prequalification Officer

About the Role

Rawafid Alhadara is seeking a Governance & Prequalification Officer to join their team in Jeddah, Makkah Province. This full-time role involves managing corporate registration and compliance documentation for a group of five or more companies, ensuring adherence to Saudi Arabian laws and regulations. The officer will also lead vendor registration and prequalification processes with both public and private sector clients, and identify business opportunities aligned with each company's strategic focus.

Key Responsibilities

• Maintain, update, and organize all company incorporation and registration documents for all group entities.
• Ensure all licenses, certificates, and registrations are valid, renewed on time, and compliant with Saudi law.
• Prepare and submit renewal or amendment requests to relevant authorities as needed.
• Maintain digital archives of all official corporate documents.
• Coordinate with legal advisors, auditors, and government relations officers (*, Mudad, Qiwa, MOC, ZATCA, GOSI, Chamber of Commerce) to ensure full corporate compliance.
• Lead and coordinate the prequalification and vendor registration process for all five companies with major government and semi-government platforms (*, Etimad, Aramco, SEC, SWCC, NEOM, PIF companies) and private clients.
• Prepare and update company profiles, registration forms, and required supporting documents (financials, licenses, references, safety records, etc.).
• Maintain a master tracking sheet for all vendor registrations and their renewal dates.
• Follow up with clients and procurement departments to ensure successful registration and activation.
• Develop and standardize templates for vendor registration and compliance submissions across all companies.

Business Development Support

• Continuously monitor tender platforms, procurement portals, and business news for opportunities relevant to each company’s activities.
• Track opportunities through Etimad, Monsha’at, Aramco IKTVA, PIF projects, and major private developers.
• Prepare weekly and monthly reports summarizing potential tenders or partnership opportunities in line with each company’s strategic business focus.
• Coordinate internally with business development and management teams to prioritize and pursue qualified leads.
• Maintain an updated calendar of relevant events, exhibitions, and prequalification windows.

Reporting and Process Improvement

• Prepare periodic compliance and registration status reports for management review.
• Support cross-functional teams (Legal, Finance, Business Development) with up-to-date corporate data.
• Suggest process improvements for document management and vendor registration workflows.

Qualifications and Experience

• 0-3 year of relevant experience.
• Demonstrated ability to manage and maintain corporate registration and compliance documentation.
• Experience with vendor registration and prequalification processes.
• Familiarity with Saudi Arabian laws and regulations related to corporate compliance.

Work Environment

This is a full-time position based in Jeddah, Makkah Province, focusing on ensuring compliance and identifying business opportunities for Rawafid Alhadara's group of companies.