Events and Engagement Officer

About the Role

Eram Talent is seeking an Events and Engagement Officer to join their team in Makkah, with operations spanning Jeddah and Makkah. This full-time role is central to planning, coordinating, and executing a variety of high-profile academic, non-academic, and institutional events. The position requires 2-5 years of experience in event management.

Role Overview

The Events and Engagement Officer is responsible for ensuring an exceptional attendee experience, seamless logistics, effective communication, and strong stakeholder engagement for all events. This individual will collaborate closely with leadership, the Director of Operations, external partners, and service providers to deliver events that align with the institution's strategic objectives and uphold its reputation for excellence.

Key Responsibilities

• Coordinate the end-to-end planning and execution of academic conferences, workshops, symposiums, and visits.
• Develop detailed event timelines, floor plans, and run-of-show documents.
• Manage on-site operations, including registration, venue setup, AV coordination, catering, and other logistical requirements.
• Ensure compliance with campus policies, safety standards, and protocol guidelines for high-profile attendees.
• Coordinate cross-functional input and approvals necessary for high-impact events.
• Plan, coordinate, and execute end-to-end logistics for on-campus and off-campus events, including travel arrangements, accommodation, transportation, airport assistance, visas (if required), room bookings and setup, catering, formal meetings, cultural or social activities, and related services.
• Manage event-related procurement and financial processes, including raising purchase requisitions (PR), processing purchase orders (PO), completing service entry sheets (SES), handling invoice processing, supporting vendor onboarding and registration, tracking event budgets, and conducting post-event financial reconciliation.
• Serve as a liaison between internal departments and external vendors/service providers (*, catering, transport, event agencies) to coordinate event requirements and ensure successful execution.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in event planning and coordination.
• Demonstrated ability to manage complex logistics and stakeholder relationships.
• Strong organizational and communication skills.
• Proficiency in managing event budgets and financial processes.

Work Environment

This is a full-time position based in Makkah, with responsibilities extending to events in Jeddah. The role involves working collaboratively with various internal departments and external partners to achieve event objectives.