Analyst PIMS

About the Role

International Maritime Industries is seeking an Analyst PIMS to join their team in Ras Tannurah, Eastern region. This full-time role is central to operating and maintaining the Project Information Management System (PIMS) across the entire project lifecycle, from engineering and procurement through to construction and commissioning. The successful candidate will ensure the accurate and efficient management of critical project documentation and facilitate smooth workflow processes.

Key Responsibilities

• Operate and maintain the PIMS platform to support the full project lifecycle, encompassing engineering, procurement, construction, and commissioning phases.
• Ensure proper uploading, classification, and archiving of technical documents, drawings, procedures, and vendor data within PIMS.
• Monitor workflows for document approvals and ensure timely review cycles are met.
• Collaborate with document controllers, engineers, project managers, and shipyard contractors.
• Set up folder structures, user access permissions, and metadata standards within PIMS.
• Generate reports, track deliverables, and support audits and compliance checks.
• Conduct training for project personnel on the effective use of the PIMS system.
• Input, update, and maintain commissioning-related documents in PIMS, including ITRs, MC certificates, NOEs, RFCCs, RFOCs, SATs, and Punch lists.
• Support the definition of system/subsystem breakdowns, Mechanical Completion certificates, and Inspection Test Records.
• Enter and validate data for commissioning activities, ensuring accuracy of subsystem details, punch lists, and test results in PIMS.
• Verify ITRs against field reports, ensuring all engineering items are correctly tagged and linked to systems/subsystems per P&ID drawings.
• Monitor and update punch item statuses (categories A, B, C), ensuring Category A items are cleared pre-commissioning and Category B items are tracked for post-commissioning resolution.
• Generate and distribute PIMS R4 reports for commissioning progress, including aggregated values per phase for subsystems and packages.
• Support the creation of Discipline Mechanical Completion Certificates (MCC) and Livening Up Notices (LUN) or Notice of Energizing (NOE) by ensuring all ITRs and checklists are complete.
• Prepare summary reports for RFCC and RFOC handovers, highlighting any outstanding punch items.
• Work closely with commissioning engineers, inspectors, and contractors to collect and verify field data, ensuring PIMS reflects real-time project status.
• Assist in preparing commissioning procedures by linking predefined PIMS reports to procedure templates.
• Upload all subsystem documentation breakdowns into PIMS for subsequent administration of the mechanical completion process.
• Communicate with stakeholders to clarify Punch list resolutions or certification requirements.
• Maintain traceability of installation and testing data in PIMS, supporting warranty cases and audits.
• Troubleshoot PIMS-related issues and liaise with the IT support team or vendor.
• Support the handover of final documentation to the client or operations team upon project completion.
• Work in conjunction with the production team to effectively achieve project requirements.

Qualifications and Experience

• A Diploma qualification in a relevant discipline is required.
• Candidates should possess at least 3 years of experience in a shipyard environment, with a preference for experience in new build rigs.
• The role requires 2-5 years of overall professional experience.

Work Environment

This is a full-time position based in Ras Tannurah, within the Eastern region. The role involves close collaboration with various project teams and external contractors, requiring strong communication and coordination skills.