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About the Role: The Purchasing Clerk will be at the heart of our procurement process, ensuring its seamless operation. You will coordinate and execute activities associated with acquiring goods and services, boosting our efficiency and success. This pivotal role requires superb organizational skills, an unwavering commitment to detail, and the knack for building productive relationships with suppliers and various departments.

Key Responsibilities:

• Maintain accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates.
• Collaborate with various departments to determine procurement needs and prepare accurate purchase orders.
• Establish and maintain good relationships with suppliers and vendors, conducting regular evaluations and negotiations.
• Monitor stock levels and coordinate with the warehouse/inventory team to ensure optimal inventory levels.
• Conduct market research to identify new suppliers, products, and technologies.
• Address any discrepancies or issues related to purchases efficiently.
• Assist in developing and monitoring departmental budgets, aligning purchasing activities with approved budgets.
• Prepare regular reports on purchasing activities, expenditures, savings, and supplier performance.

Required Skills:

• Capable of maintaining detailed records and documents accurately.
• Able to manage multiple tasks simultaneously and prioritize effectively.
• Proficient in professional communication with suppliers, vendors, and internal stakeholders.
• Skilled in negotiating favorable terms, conditions, and prices.
• Experience in conducting market research and data analysis.
• Experience with procurement software, managing purchase orders, tracking inventory, and generating reports.
• Familiar with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving purchasing-related issues.

Required Qualifications:

• High school diploma or equivalent.
• Proven experience as a purchasing clerk or in a similar procurement role.
• Familiarity with basic accounting principles and budget management.
• Proficiency in the Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of inventory management principles and practices.
• Strong mathematical and analytical skills.
• Ability to work independently as well as part of a team.
• Attention to detail and accuracy in data entry and record-keeping.
• Driving licenses.