img
نوع العقدنوع العقددوام كامل
طبيعة الوظيفةطبيعة الوظيفةبالموقع
الموقعالموقعالخبر
Role
As Executive Assistant, you will provide high-level administrative support to the Senior Logistics Director at Trojena. This position requires an organized, proactive, and detail-oriented professional who can handle a wide variety of administrative and executive support tasks, manage projects, and coordinate logistics activities. The role involves managing schedules, organizing meetings, preparing reports, coordinating communications, and assisting with strategic logistics initiatives that align with the project's vision for a sustainable and innovative Logistics network.

Responsibilities:
  • Provide comprehensive administrative support to the Senior Logistics Director, including calendar management, scheduling meetings, and handling travel arrangements.
  • Coordinate and prioritize daily activities, ensuring the Senior Logistics Director is prepared for meetings, presentations, and other engagements.
  • Prepare, edit, and proofread correspondence, reports, and presentations for internal and external stakeholders.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Serve as the primary point of contact between the Senior Logistics Director and internal/external stakeholders, including senior management, department heads, and external partners.
  • Coordinate logistics-related communications, ensuring clarity, timely responses, and alignment with the project's strategic goals.
  • Assist in the planning, coordination, and execution of logistics projects and initiatives, tracking project milestones and deadlines.
  • Liaise with other departments and teams within the project to ensure smooth implementation of logistics and transportation plans.
  • Monitor project timelines, budgets, and resources, providing updates and recommendations to the Senior Logistics Director as needed.
  • Compile and analyze data related to logistics operations, creating reports and presentations for management meetings.
  • Assist in preparing regular updates and reports on the progress of logistics projects and key performance indicators (KPIs).
  • Organize travel arrangements for the Logistics Director, including flight bookings, hotel accommodations, and transportation logistics for business trips.
  • Coordinate logistics for events, conferences, and meetings involving the Logistics Director, ensuring all logistical needs are met.
  • Assist in managing external events or site visits by preparing materials, coordinating schedules, and ensuring all details are arranged in advance.

Qualifications and Experience:
  • Bachelor’s degree in Business Administration, Logistics, or a related field (preferred).
  • Minimum of 5 years of experience in an executive assistant or administrative support role, preferably in logistics, transportation, or related industries.
  • Experience supporting senior executives, including managing complex calendars, travel arrangements, and multi-faceted projects.
  • Proven ability to manage a high-volume workload, prioritize tasks, and handle multiple deadlines simultaneously.
  • Familiarity with logistics or supply chain management is highly desirable.
  • Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.
  • Excellent written and verbal communication skills, with the ability to draft professional correspondence and documents.
  • Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other office management software.
  • Strong interpersonal skills with a high level of professionalism and confidentiality.

About DSV:
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and is committed to trading on nature’s terms.

متطلبات الوظيفة

  • لجميع الجنسيات
  • لا تتطلب خبرة

وظائف مشابهة

سكرتير تنفيذي

📣 إعلانجديدة

مجموعة المدارس الدولية (ISG)

دوام كامل
About the Role: ISG seeks an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule and assist by performing a variety of administrative and finance related tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficient manner.

Position Duties:
  • Demonstrate a commitment to the safety and security of children and young people (child protection).
  • Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
  • Provide administrative and finance support to the executive as required, to meet the schools’ needs.
  • Organize and maintain the executive’s calendar and arrange appointments as and when convenient.
  • Prepare documents, reports, lists, meeting notes, etc. as required.
  • Attend meetings and keep minutes.
  • Make travel arrangements for the assistant principal/executive.
  • Handle confidential documents ensuring they remain secure.
  • Take initiative in prioritizing tasks to ensure deadlines are met.
  • Provide support for students and parents in relation to your role.
  • Prepare and print student IDs and certificates as needed.
  • Maintain updated staff and student lists.
  • Track and produce weekly summary reports of students’ attendance and discipline analysis.
  • Arrange testing or exams, and receive results as required.
  • Assist with event preparation and coordination.

Qualifications and Knowledge:
  • Minimum of Bachelor’s degree in a related field of study.
  • In-depth knowledge of office management and basic accounting procedures.

Experience and Skills:
  • Proven experience as an executive secretary or similar administrative role.
  • Proficient in MS Office and Google Suite.
  • Excellent command in English (both written and verbal).
  • Strong understanding of accounting principles, financial reporting procedures.
  • Exceptional attention to detail, accuracy, and a commitment to maintaining high standards of financial integrity.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality.

breifcase0-1 سنة

locationالخبر

منذ ساعة واحدة تقريباً

سكرتير تنفيذي

📣 إعلانجديدة

مجموعة المدارس الدولية (ISG)

دوام كامل
Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:
  • Demonstrate commitment to the safety and security of children.
  • Manage urgent maintenance requests and communications.
  • Track maintenance requests via Kissflow.
  • Oversee procurement activities including purchase requests and invoicing.
  • Organize maintenance schedules and maintain inventory of supplies.
  • Assist with onboarding and offboarding for contractors.
  • Provide administrative support to the Operations Department, including budget tracking and reporting.
Qualifications:
  • Bachelor’s degree.
  • Previous work experience in Support Services is a plus.
  • Flexibility in working hours is required.
Skills:
  • Excellent command of English and Arabic.
  • Able to work under pressure and meet deadlines.
  • A team player who can work with minimal supervision.
About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.

breifcase0-1 سنة

locationالخبر

منذ 3 أيام

سكرتير تنفيذي

📣 إعلان

مجموعة المدارس الدولية (ISG)

دوام كامل
Join Our Team as an Executive Assistant!

The Executive Assistant to the Director of Teaching and Learning plays a vital role in supporting the strategic initiatives and daily operations of ISG's Teaching and Learning Office. This position requires exceptional organizational, communication, and project coordination skills to ensure seamless support across curriculum development, professional learning, and instructional leadership. The ideal candidate will thrive in a dynamic, fast-paced environment, demonstrating initiative, professionalism, and a collaborative spirit.

Position Duties:
The Successful Candidate Will Be Expected To:
  • Demonstrate a commitment to the safety and security of children and young people (child protection).
  • Acquire and maintain a working knowledge of ISG District organization policies, practices, and procedures.
  • Provide administrative, finance-related records, and personal assistant support to the principal/administrator.
  • Screen visitors, phone calls, and distribute correspondence for the administrator.
  • Manage administrator's and/or department’s calendar and diary, and schedule meetings.
  • Be the primary point of contact among administrators, employees, parents, and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Make travel and accommodation arrangements for the administrator.
  • Take minutes during meetings.
  • Format information and respond to internal and external communication – memos, emails, presentations, reports, etc.
  • Research and organize data to represent the administrator for presentation to directors, executives, and others.
  • Redirect communication and inquiries to the appropriate persons for action.
  • Manage the department’s bookkeeping and other site-based finance-related duties, prepare requisitions, manage petty cash, etc.
  • Handle sensitive and confidential information with discretion.
  • Manage consultant and vendor relationships including travel, service agreements, and the like.
  • Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).
  • Assist with events planning.
  • Organize and maintain the office filing system.
  • Supervise/oversee the performance of other administrative support staff.
  • Evaluate, support, and revise programs across the department and schools as assigned.

Qualifications And Knowledge:
The ideal candidate will have:
  • Minimum of Bachelor’s degree in a related field of study.
  • Excellent MS Office and Google Suite knowledge.

Experience And Skills:
The ideal candidate will have:
  • Previous work experience as an executive assistant, personal assistant, or similar role.
  • Previous work experience in supervising other employees.

Skills:
The ideal candidate will demonstrate:
  • Excellent English verbal and written communication skills.
  • Outstanding organizational and time management skills.
  • Ability to exercise discretion and maintain confidentiality.
  • Ability to supervise other employees.

breifcase0-1 سنة

locationالخبر

منذ 7 أيام