Senior Document Controller

About the Role

Dar Al Riyadh Consultants is seeking a Senior Document Controller to join their team in Riyadh. This full-time role involves administering and maintaining project documentation systems, establishing control procedures, and ensuring compliance with project requirements. The position requires a minimum of 10 years of professional experience, particularly within construction or engineering projects.

Key Responsibilities

• Administer and maintain the project Electronic Document Management System (EDMS) using platforms such as Aconex, Procore, or SharePoint.
• Establish and implement document-control procedures, workflows, templates, coding structures, and submission protocols.
• Register, number, quality-check, track, and distribute incoming and outgoing project correspondence.
• Process various project documents including drawings, technical submittals, material submissions, method statements, RFIs, site instructions, and change documentation.
• Verify compliance of submissions with approved numbering conventions, metadata requirements, revision-control procedures, and distribution matrices.
• Maintain strict revision control, ensuring superseded documents are identified, withdrawn, and archived, preventing the use of obsolete materials.
• Maintain updated master document registers for all project documentation.
• Monitor document workflows and engineering-review turnaround times against contractual requirements.
• Issue reminders and escalation alerts for overdue reviews or delayed submissions.
• Coordinate document reviews across various project disciplines.
• Produce weekly and monthly reports on submission status, pending actions, and document-control KPIs.
• Maintain accurate transmittal records and verify receipt by intended recipients.
• Control document access permissions and protect confidential information.
• Maintain complete audit trails for all document activities.
• Support project management and engineers in retrieving current and historical documents.
• Coordinate with contractor document controllers and conduct audits of their records.
• Train project personnel on EDMS workflows and document management procedures.
• Support meeting administration by controlling agendas, minutes, and action registers.
• Coordinate the progressive collection and compilation of closeout documentation, including as-built drawings, O&M manuals, and warranties.
• Prepare and maintain a closeout-documentation tracker.
• Prepare final electronic and hard-copy project archives in accordance with client requirements.
• Support document migration and EDMS closeout at assignment completion.
• Comply with client procedures, contractual requirements, and quality standards.

Qualifications and Experience

• Bachelor’s degree or diploma in Information Management, Business Administration, Records Management, or a relevant discipline from a recognized institution.
• Minimum 10 years of professional document-control experience, with substantial responsibility on construction or engineering projects.
• Demonstrated experience working within an engineering supervision consultancy is mandatory.
• Proven experience managing high volumes of technical drawings, submittals, correspondence, and contractual records.
• Advanced practical capability in at least one major EDMS platform, preferably Aconex, Procore, or SharePoint.
• Strong knowledge of document numbering, metadata management, revision control, transmittals, workflow management, and distribution matrices.
• Experience maintaining master document registers and producing status and performance reports.
• Proven experience compiling and controlling project closeout dossiers, including as-built records, O&M manuals, and warranties.
• Advanced Microsoft Excel skills, including data validation, filters, lookup functions, pivot tables, and reporting trackers.
• High level of accuracy, organization, confidentiality, and process discipline.
• Fluency in written and spoken English is mandatory.

Work Type

This is a full-time position based in Riyadh.

Application Process

Salary for this position will be disclosed during the interview process.