مساعدة تنفيذية مديرة عمليات📣 إعلان

منذ ساعتين تقريبا

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الرياض

وصف الوظيفة

About the Role

DotGo Space is seeking a highly efficient Executive Assistant & Operations Manager to join our team in Riyadh. This full-time role requires a professional who combines meticulous organization with the ability to manage multi-faceted daily operations. The successful candidate will serve as a close executive partner to management, focusing on enhancing business efficiency, optimizing workflow, coordinating work teams, and improving the experience for clients and partners.

Key Responsibilities

Manage the executive agenda, including organizing appointments, meetings, visits, and priority files.
Oversee company site operations, monitoring facility readiness, service quality, and adherence to operational standards.
Coordinate and follow up with reception, sales, customer service, and operations teams, escalating observations and recommendations to management.
Follow up on contracts, renewals, price offers, administrative files, and related operational commitments.
Conduct financial and administrative coordination to track invoices, collections, expenses, and periodic reports.
Support the sales system by following up on potential clients, organizing opportunity pipelines, and tracking offers and contracts.
Manage professional communication with clients, partners, suppliers, and external parties.
Prepare executive and operational reports, and monitor performance indicators, tasks, and decisions until closure.
Support human resources functions, including organizing employee files, monitoring attendance, coordinating interviews, and onboarding procedures.
Contribute to organizing events, partner meetings, and important visits.
Develop internal procedures and propose practical solutions to enhance operational efficiency and improve customer and employee experience.

Required Experience and Qualifications

A minimum of 3 years of practical experience in executive assistance and operations management.
Excellent proficiency in English, both written and spoken, with the ability to manage professional correspondence and meetings.
Practical understanding of contracts, financial follow-up, and customer relationship management.
Experience in startups is preferred.

Essential Skills and Tools

High proficiency in organization, follow-up, time management, and prioritizing tasks.
Proven ability to work under pressure and manage multiple tasks and files efficiently and accurately.
Good experience in using artificial intelligence tools and productivity tools to accelerate achievement, prepare reports, organize information, and improve workflow.
Proficiency in using Microsoft Office or Google Workspace and work and communication management platforms.

Personal Attributes

A leadership-oriented, tactful, and proactive personality capable of problem-solving and taking initiative.
A genuine desire for professional development, continuous learning, and growth within an ambitious and fast-paced work environment.