Administrative Analyst Factory

About MBRF

MBRF is a company that impacts thousands of families globally by providing quality and innovation. The organization is committed to nourishing life through its products and the contributions of its employees. This full-time position for an Administrative Analyst Factory is based in Jeddah, Makkah, Saudi Arabia.

Role Overview

The Administrative Analyst Factory provides essential administrative support to the Maintenance department. This role involves managing departmental logistics, coordinating various activities, maintaining records, and supporting financial and operational reporting. The position requires adherence to safety and food integrity standards, along with flexibility in working hours to meet operational demands.

Key Responsibilities

• Provide administrative support to Maintenance management, including handling departmental calendars, travel arrangements, leave requests, and expense reports.
• Coordinate meetings, conferences, training sessions, and events with Maintenance, Utilities, HR & Administration teams, and local service suppliers.
• Maintain the department’s technical library, paper files, and electronic documents to ensure accurate and organized records.
• Track and report Maintenance and Utilities KPIs, support CAPEX budget monitoring, project documentation, and financial reporting, and manage departmental petty cash.
• Follow HSE procedures, PPE requirements, and emergency arrangements; support risk assessments and safety improvements, use resources efficiently, and report hazards, incidents, and deviations.
• Comply with Food Safety Golden Rules, FSQ policies, applicable regulations, and Food Fraud and Food Defense procedures; participate in food safety activities, protect food integrity, and report concerns or suspicious activities.
• Complete mandatory and refresher training and coordinate required training for relevant employees.
• Be flexible with working hours according to operational needs.

Qualifications and Experience

• Bachelor’s degree in any discipline from a recognized university.
• Minimum of 2-3 years of experience in office administration and services, including support to senior management.
• Understanding of administrative processes within Engineering, Maintenance, and Utilities, with experience in KPI reporting and familiarity with CAPEX budget tracking, project documentation, and financial reporting.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Access.
• Business proficiency in English.

Required Competencies

• Strong organizational, planning, and coordination skills.
• Excellent verbal and written communication skills, with the ability to interact effectively at all organizational levels.
• Attention to detail in documentation, reporting, and administrative follow-up.
• Ability to work effectively with multicultural teams and internal and external stakeholders.
• Commitment to safe working practices, food safety, and responsible use of resources.

Work Environment and Benefits

MBRF offers a global, collaborative, and dynamic working environment. The company maintains a strong corporate culture with commitments to customers, employees, and the environment. Employees can expect opportunities for vertical, horizontal, and cross-functional growth, along with a competitive compensation package.