Executive Assistant

About the Role

Front Line is seeking an Executive Assistant to provide support to senior management and ensure the smooth operation of the CEO Office. This full-time position is based in Jeddah, Makkah, and requires a highly organized, proactive, and detail-oriented individual.

Role Overview

The Executive Assistant will play a crucial role in managing administrative tasks and coordinating communications within the CEO Office. The ideal candidate will possess strong organizational abilities, excellent communication skills, and the capacity to manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

• Manage the CEO’s calendar, including scheduling meetings and coordinating appointments.
• Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.
• Draft, review, and manage professional emails and business correspondence in both Arabic and English.
• Prepare presentations, reports, executive summaries, and other essential business documents.
• Coordinate communication between senior management, various departments, clients, and external stakeholders.
• Track assigned tasks, deadlines, and follow-ups to ensure all commitments are met.
• Organize meetings, business trips, appointments, and other executive arrangements.
• Handle confidential information and administrative matters with the utmost professionalism.

Qualifications and Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Experience range of 2-5 years in a relevant field.
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational and time management abilities.
• Proficiency in preparing professional documents, presentations, and reports.
• Ability to manage multiple priorities and work effectively under pressure.
• Demonstrated ability to handle confidential information with discretion.

Work Environment

This is a full-time position within the CEO Office at Front Line, located in Jeddah, Makkah. The role requires a commitment to maintaining a professional and efficient administrative environment.

Application Process

Candidates who meet the specified requirements are encouraged to apply. Salary details will be discussed during the interview process.