Office Administrator

About the Role

Mitsubishi Electric Saudi Ltd. is seeking a full-time Office Administrator to join our team in Jiddah, Makkah, Saudi Arabia. This role is integral to the maintenance department, focusing on administrative functions, reporting, and ensuring clear communication across teams. The ideal candidate will be highly organized, tech-savvy, and possess strong communication skills, with 2-5 years of relevant experience.

Key Responsibilities

• Develop, maintain, and analyze comprehensive reports and key performance metrics related to maintenance operations, ensuring data accuracy and consistency.
• Create detailed and visually engaging PowerPoint presentations for internal meetings, leadership updates, and stakeholder reports.
• Prepare regular maintenance performance dashboards to evaluate team productivity and service outcomes.
• Maintain accurate records of maintenance schedules, reports, inventory management, and operational data, ensuring proper documentation for projects and activities.
• Act as a liaison between the maintenance team, other departments, and management to facilitate the smooth flow of information.
• Coordinate meetings, follow-ups, and track progress for maintenance-related tasks, assisting with communication of updates and changes.
• Provide administrative support for daily maintenance operations, including data entry, filing, and record organization.
• Assist in the preparation of maintenance budget reports and ensure the effective use of maintenance management software and other digital tools.

Required Qualifications and Skills

• Advanced knowledge of Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
• Strong experience in creating detailed reports, dashboards, and presentations using PowerPoint and Excel.
• Strong verbal and written communication skills, with the ability to present data clearly and concisely to both technical and non-technical audiences.
• Exceptional organizational skills with a keen eye for accuracy in all administrative and reporting tasks.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Preferred Experience and Education

• A Bachelor's degree in Business Administration, Operations Management, or a related field.
• Previous experience of 5 years in a similar administrative or operations support role.
• Familiarity with SAP and Maximo software is considered an advantage.

Work Environment and Expectations

This full-time position operates within a dynamic and fast-paced environment, requiring a proactive approach to administrative management. The role demands an individual who can effectively streamline processes, maintain high standards of data accuracy, and support the maintenance team's operational efficiency through clear communication.

Location

This role is based in Jiddah, Makkah, Saudi Arabia.