Project Admin Engineer

About the Role

Dussmann Ajlan & Bros is seeking a Project Admin Engineer to join their team in Ha'il, Saudi Arabia. This full-time role focuses on ensuring the timely delivery of contractual deliverables and serving as a primary point of contact between clients and FM consultants. The position involves comprehensive project documentation management, reporting, and coordination with various stakeholders.

Key Responsibilities

• Ensure on-time delivery of contractual deliverables.
• Act as the primary point of contact between clients and FM consultants.
• Organize and maintain all project documentation, including contracts, reports, and correspondence.
• Ensure project documents are complete, accurate, and compliant with organizational standards and project requirements.
• Prepare daily, weekly, and monthly reports in collaboration with the project team.
• Coordinate with the head office to resolve HR-related issues for site teams.
• Assist the project team with scheduling, meeting coordination, and preparation of project-related materials.
• Maintain project databases and tracking systems to monitor FMC activities.
• Assist in the development and implementation of reports, Excel project trackers, and Excel sheets with formulas and conditions.
• Serve as the primary point of contact for document-related inquiries from project teams and clients.
• Generate regular reports on document status and project progress for management review.
• Schedule and coordinate project meetings, including preparing agendas and taking minutes.
• Assist in planning and scheduling project activities and meetings.
• Serve as a liaison between project managers, team members, and external stakeholders.
• Distribute project updates and status reports to relevant parties.
• Assist in implementing project management best practices.

Qualifications and Experience

• Bachelor’s degree in Engineering.
• Minimum of 3 years of Middle East experience in facility management.
• Proven experience managing VVIP clients is advantageous.

Required Skills

• Excellent communication and interpersonal abilities.
• Strong organizational skills with attention to detail.
• Proficiency in managing project documentation and reporting.

Work Type

This is a full-time position based in Ha'il, Saudi Arabia, requiring 2-5 years of relevant experience.

Application Process

Candidates meeting the specified requirements are encouraged to apply. Salary details will be discussed during the interview process.