Procurement Vendor Management Supervisor

About the Role

King Fahd University of Petroleum & Minerals is seeking a Procurement Vendor Management Supervisor. This full-time role involves overseeing the end-to-end vendor management process, ensuring compliance, and supporting vendor relationships within the university's procurement framework.

Key Responsibilities

• Manage the end-to-end Pre-Qualification Questionnaire (PQQ) process, including coordination of PQQ issuance, monitoring vendor responses, tracking evaluation status, and recording outcomes.
• Maintain current, category-specific PQQs for each sourcing category, ensuring criteria and supporting-document requirements are up to date.
• Ensure approved PQQ outcomes are recorded, valid for one year, and trigger timely renewal or re-assessment before expiry.
• Allocate work, set priorities, and coach Vendor Management Representatives, reviewing output quality, workload, service levels, and case aging.
• Coordinate with Category Management & Sourcing, end users, and Finance on vendor eligibility, performance, risks, and corrective actions.
• Provide accurate reports on vendor population, PQQ status and expiry, registration quality, system-access cases, performance, preferred vendor list changes, status actions, risks, and improvement opportunities.

Vendor Management Accountabilities

• Vendor Registration & Records Quality Assurance: Review and quality assure vendor registration, documentation updates, and data maintenance, ensuring required legal, financial, technical, HSE, and compliance evidence is complete, current, and accurately recorded in Oracle and approved systems. Resolve documentation gaps, registration exceptions, and eligibility risks, escalating matters as needed.
• Vendor Performance & Status Governance: Establish and maintain the vendor performance evaluation process, including KPI collection, validation, performance reviews, corrective actions, and communication of outcomes.
• Vendor Portal & System Access Support: Act as the primary point of contact for vendors experiencing access, registration, or system-use issues. Diagnose and resolve issues within remit or direct vendors to appropriate KFUPM support channels, tracking resolution to closure. Maintain clear guidance and communication for vendors on registration, PQQ, documentation, and system-access requirements.

Required Experience

Candidates should possess 5-10 years of experience in a relevant field, demonstrating a strong background in procurement and vendor management processes.

Policy and Procedure Adherence

The role requires adherence to established policies, processes, and procedures, including:

• Supply Chain Policy
• Supply Chain Procedures
• Vendor pre-qualification and performance evaluation requirements
• Company-specific policies and procedures as required

Application Process

Further details regarding the application process will be provided upon inquiry. Salary for this position is not disclosed.