Executive Secretary Digital Transformation

About the Role

RAWAJ is seeking an Executive Secretary - Digital Transformation to join its team in Jeddah, Saudi Arabia. This full-time position involves providing high-level administrative and secretarial support to senior management within a leading company focused on government services and process facilitation. The role is critical for ensuring efficient daily office operations and seamless coordination across departments.

Role Purpose

The Executive Secretary will be responsible for managing executive calendars, handling correspondence, and coordinating meetings to ensure effective time management and communication. This position requires strong organizational skills, professionalism, and the ability to manage confidential information with discretion, supporting senior management in their daily activities.

Key Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings to ensure effective time management.
• Handle incoming and outgoing correspondence, emails, and phone calls on behalf of senior management.
• Prepare, review, and organize reports, presentations, memos, and official documents.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Organize and coordinate internal and external meetings, including agenda preparation and minute-taking.
• Maintain confidential files, records, and documentation in an organized and accessible manner.
• Liaise with internal departments and external stakeholders to ensure smooth communication and follow-up on action items.
• Handle sensitive and confidential information with a high level of professionalism and discretion.
• Support in organizing events, conferences, and official visits as required.
• Perform general administrative duties to support the smooth operation of the executive office.

Required Qualifications and Experience

• A minimum of 7 years of experience in an executive secretarial or administrative support role.
• Demonstrated strong organizational skills and attention to detail.
• Proven ability to handle confidential matters with discretion and professionalism.

Skills and Attributes

• Excellent written and verbal communication skills.
• Proficiency in office software and administrative tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills for effective liaison with internal and external stakeholders.

Work Environment

This role is based in Jeddah, Saudi Arabia, and operates within a dynamic team environment. The position is full-time, supporting senior management in a company dedicated to government services and process facilitation.