Senior Document Controls Lead

About Bechtel Corporation and the Jubail Project

Bechtel Corporation has been managing the Jubail project in the Eastern Province of Saudi Arabia since the mid-1970s. This project involves the development of Jubail and Ras Al-Khair Industrial Cities, representing a significant civil engineering undertaking. Saudi Arabian Bechtel Company (SABCO) operates as the Management Services Contractor for the Royal Commission, overseeing engineering, procurement, and construction, including managing design submissions and supervising construction work by local contractors. The contract with the Royal Commission was renewed in June 2026 for an additional five years, focusing on new residential communities, infrastructure, and various public and commercial facilities.

Role Summary

The Senior Document Controls Lead will provide essential document and records management support, contributing to the establishment of efficient work processes. This full-time position requires the ability to travel to various construction sites within Al Jubail and Ras Al-Khair to execute job-related tasks. The role is critical in ensuring the accuracy and proper management of all project documentation.

Key Responsibilities

• Implement processes and tools, generate system reports, and maintain electronic information systems.
• Distribute documents and ensure the accuracy of all project documentation.
• Perform QA/QC metadata checks for each document to ensure error-free content and assign transmittal packages to appropriate Engineer Leads based on the distribution matrix.
• Conduct day-to-day and final audits of Initial Acceptance As-Built and Final Acceptance As-Built documentation in compliance with client standards.
• Maintain metrics to track all submittals and timelines.
• Send notifications of outgoing transmittals to Project Management based on the distribution matrix.
• Ensure proper document classification, revision control, document status, deliverable dates, and manage the volume of documents received and sent.
• Coordinate with other consultants and contractors to facilitate document workflow and ensure document status closure.
• Circulate documents for review according to the established review process in a timely manner.
• Process, transmit, and attach electronic files, and manage hard copy filing.
• Assist project personnel with requests, searches, and queries.
• Support project close-out, handover, and archiving activities.
• Verify that departments adhere to correct procedures in the document flow process, in accordance with company policies and procedures.
• Oversee and provide input into the configuration of Electronic Document Management Systems (EDMS).
• Set up and create reporting registers as required.
• Develop and deliver training material to project team members on the use of the EDMS.
• Determine onboarding requirements and training plans for new staff in Document Management and Building Information Modeling (BIM) processes.

Qualifications and Experience

• 5-10 years of experience in document control or a related field.
• Ability to interpret, understand, and provide input into BIM Execution Plans.
• Experience in the setup and implementation of a Common Data Environment (CDE).

Work Environment

This role is based in Al Jubail, Eastern Province, Saudi Arabia, and involves travel to various construction sites within Jubail and Ras Al-Khair. The position is full-time within a dynamic project environment.