Finance Operations Specialist

About the Role

Front End Limited Company is seeking a Finance Operations Specialist to manage the day-to-day accounts payable, payments, and finance administration. This full-time role is based in Al Khobar and requires 2-5 years of experience. The specialist will ensure accurate and timely processing of supplier payments in full compliance with Saudi regulatory requirements, maintaining current and controlled transactional finance to support the Financial Controller.

Key Responsibilities

• Receive, verify, and code supplier invoices (GL account, cost centre, project/WBS) and process them in the ERP system.
• Perform three-way matching of invoices to purchase orders and goods-received notes; investigate and resolve discrepancies.
• Validate supplier tax invoices for compliance with ZATCA e-invoicing (Fatoora) and VAT format requirements before posting.
• Prepare local and international (multi-currency) payment runs for review and approval, including payments for imported marine and heavy equipment.
• Process payments through Saudi bank portals and support WPS payroll payments via Mudad/bank as required.
• Maintain accurate vendor master data and onboard new suppliers with valid documentation.
• Reconcile supplier statements, manage queries, and support registration on client/principal procurement portals.
• Track import documentation and customs/clearance paperwork for heavy-asset purchases, coordinating with logistics and the Controller.
• Maintain complete, audit-ready records to support VAT returns, ZATCA filings, withholding-tax (WHT) deductions, and annual Zakat/Corporate Income Tax submissions.
• Assist the Financial Controller in preparing data for ZATCA, GOSI, Qiwa, Mudad, and other government-portal submissions.
• Manage employee expense claims, petty cash, filing, and document control (Arabic and English).
• Support month-end AP cut-off, accrual schedules, and account reconciliations.

Required Qualifications and Experience

• 2-5 years of experience in a finance operations role.
• Proficiency in ERP systems for invoice processing and financial administration.
• Ability to prepare multi-currency payment runs and process payments through bank portals.
• Experience with vendor master data management and supplier onboarding.
• Strong organizational skills for managing financial records and supporting audits.
• Fluency in both Arabic and English for document control and communication.

Essential Saudi Commercial and Regulatory Knowledge

The successful candidate must be familiar with, or capable of quickly learning, the following Saudi regulatory frameworks:

• VAT: Understanding of the 15% standard VAT rate, treatment of standard-rated, zero-rated, and exempt supplies, and input/output VAT for periodic returns.
• ZATCA e-invoicing (Fatoora): Knowledge of e-invoicing generation (Phase 1) and integration (Phase 2), including compliant XML invoices, QR codes, cryptographic stamps, UUIDs, Arabic fields, and integration with ZATCA's Fatoora platform.
• Zakat & Corporate Income Tax: Familiarity with Zakat (** for Saudi/GCC ownership and CIT (20%) on foreign-owned shares, supporting annual returns.
• Withholding Tax (WHT): Understanding of WHT on payments to non-resident suppliers (5%–20% by payment type), correct deduction, and monthly remittance/filing.
• GOSI & Payroll: Knowledge of General Organization for Social Insurance contributions and WPS payroll compliance via Mudad.
• Labour & Employment Platforms: Awareness of Qiwa (contracts), Mudad (payroll/WPS), GOSI, and Saudization/Nitaqat obligations.
• Corporate & Banking: Familiarity with Commercial Registration (CR), Chamber of Commerce, supplier KYC documentation, and Saudi bank payment portals.

Work Environment

This is a full-time position based in Al Khobar, Saudi Arabia. The role is foundational as the finance function is being rebuilt and scaled, offering an opportunity to contribute to the development of robust financial operations.