Administrative Coordinator

About Canasa

Canasa operates as an industrial recycling, environmental services, and waste management facility located in Dammam 2nd Industrial City, Saudi Arabia. The company processes, manages, and supplies over 20 categories of recyclable commodities, including ferrous and non-ferrous metals, industrial polymers, e-waste, and sealed compressors. Canasa also provides turnkey plant demolition recovery, delivering integrated supply chain solutions and ensuring regulatory compliance for industrial plants, commercial facilities, and regional manufacturers.

The Role of Administrative Coordinator

Canasa is seeking an Administrative Coordinator to manage the office operations supporting the Dammam yard. This is a full-time, on-site position located in the 2nd Industrial City, Dammam, Eastern Region. The Administrative Coordinator serves as the primary point of contact for the yard, drivers, suppliers, and management, ensuring smooth day-to-day operations.

Key Responsibilities

• Prepare, issue, and track customer invoices, and reconcile supplier bills with weigh tickets and purchase orders to maintain complete accounts payable records for the accountant.
• Schedule pickups, site visits, meetings, and yard appointments, ensuring coordination between dispatch, the gate, and clients regarding timing.
• Manage document control for contracts, commercial registration, *, VAT, weigh tickets, delivery notes, and correspondence, ensuring records are retrievable upon request.
• Coordinate general office operations, including receiving visitors, handling telephone and email communications, ordering supplies, and facilitating task flow between the yard, drivers, and management.
• Maintain current registers, spreadsheets, and shared folders, and proactively identify expired documents, missing signatures, or overdue replies to prevent operational issues.
• Support collections, visitor reception, and document execution activities at the Dammam yard site.

Qualifications and Requirements

• 2-5 years of relevant experience.
• Demonstrated accuracy with numbers, dates, and files.
• Ability to handle correspondence, visitors, and daily requests efficiently and without delay.

Work Environment at Canasa

Canasa maintains a professional and reliable operational environment. Employees receive wages punctually, and full PPE and safety training are provided from the first day. The Dammam yard operates with a diverse team, communicating daily in multiple languages including Arabic, English, Hindi, Bengali, Urdu, and Tamil.