Admin Specialist

About the Role

HanmiGlobal MENA is seeking an Admin Specialist to join their team in Riyadh, Riyadh. This full-time role involves providing comprehensive administrative and office support to the project team, ensuring efficient daily operations within a fast-paced project environment. The Admin Specialist will be responsible for managing document flow, coordinating meetings, and handling general office administration.

Key Responsibilities

• Manage daily administrative and office operations.
• Maintain and organize project documentation, records, and filing systems.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Handle incoming and outgoing correspondence, emails, and phone communications.
• Support document control processes and ensure proper document distribution.
• Arrange travel, accommodation, and logistics for project staff when required.
• Monitor office supplies and coordinate procurement requests.
• Assist in preparing reports, presentations, and other project-related documents.
• Coordinate with internal departments and external stakeholders to facilitate smooth operations.
• Ensure compliance with company policies and administrative procedures.
• Support onboarding activities for new employees and project personnel.
• Perform other administrative duties assigned by management.

Qualifications and Experience

• Bachelor's degree or Diploma in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in administration, office management, or a similar role.
• Experience working in project, construction, engineering, or consultancy environments is preferred.

Required Skills

• Strong organizational and time-management skills.
• Excellent communication skills in English; Arabic is an advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively within a team.

Work Environment

This role operates within a project-focused environment, requiring an individual who is highly organized and capable of managing multiple tasks effectively. The position is full-time and based in Riyadh, Riyadh.