Operations & Executive Support Coordinator

About the Role

Impact Arabia Building Solutions Company is seeking an Operations & Executive Support Coordinator to join their team in Riyadh, Saudi Arabia. This full-time role involves coordinating daily business operations, maintaining accurate records, and providing essential executive and administrative support. The position requires 2-5 years of relevant experience and offers a salary range of SAR 2,500–3,000.

Role Overview

The Operations & Executive Support Coordinator will play a central role in ensuring the smooth execution of sales and purchase transactions, managing documentation, and facilitating communication across departments. This position works closely with the warehouse keeper and accountant, operating within clearly defined responsibilities and approval limits to support overall operational efficiency.

Key Responsibilities

• Process sales and purchase transactions using Daftra, ensuring accuracy in quantities, prices, and supporting documents.
• Prepare quotations, sales orders, purchase orders, delivery documents, and invoices within assigned authority limits.
• Follow up on customer orders from purchase order receipt through warehouse preparation, delivery, and completion of documentation.
• Coordinate with the warehouse keeper and accountant to ensure all stock movements are properly documented and recorded.
• Maintain complete electronic files for each transaction, including correspondence, approvals, invoices, and signed delivery notes.
• Monitor opportunities and deadlines on the Etimad platform and coordinate tender documentation for management review and approval.
• Manage correspondence, schedule meetings, prepare meeting minutes, and follow up on management assignments.
• Prepare daily order updates and weekly operational reports using Excel, highlighting pending tasks, delays, and missing documents.
• Coordinate with customers, suppliers, and transport providers to resolve outstanding matters.

Qualifications and Experience

• A proactive and detail-oriented professional approach.
• 2-5 years of experience in an operations, administrative, or executive support role.
• Proficiency in using Daftra or similar transaction processing systems.
• Strong organizational skills with the ability to maintain accurate records and electronic files.
• Competence in preparing reports and updates using Microsoft Excel.
• Excellent communication and coordination skills to interact with customers, suppliers, and internal teams.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves close collaboration with the warehouse keeper and accountant, operating within a structured environment with clear responsibilities and approval limits.

Application Process

Candidates who meet the qualifications are encouraged to apply for this role to contribute to the operational efficiency of Impact Arabia Building Solutions Company.