Purchasing Officer📣 إعلان

About the Role

Alrawaf Contracting (الرواف للمقاولات), a prominent contracting company, is seeking a dedicated Purchasing Officer to join its team in Riyadh, Saudi Arabia. This full-time role is central to managing the procurement of all construction materials, equipment, tools, consumables, and services essential for the company's projects. The primary objective is to ensure timely, cost-effective, and quality-compliant procurement, fostering strong supplier relationships while supporting project delivery and cost-control goals.

Key Responsibilities

• Receive and review material and procurement requests from various departments.
• Source and evaluate qualified local and international suppliers.
• Request, compare, and negotiate quotations to achieve competitive pricing and favorable commercial terms.
• Prepare and issue purchase orders in accordance with approved procurement procedures.
• Ensure purchased materials comply with approved specifications, quantities, quality standards, and project requirements.
• Coordinate with suppliers regarding availability, lead times, delivery schedules, payment terms, and documentation.
• Follow up on purchase orders and ensure timely delivery to project sites or warehouses.
• Maintain accurate records of quotations, purchase orders, delivery notes, invoices, and supplier documentation.
• Coordinate with internal departments including site engineers, project managers, warehouse teams, finance, and QA/QC.
• Monitor material prices and market conditions to identify opportunities for cost savings.
• Evaluate supplier performance based on price, quality, delivery, responsiveness, and compliance.
• Develop and maintain a reliable supplier/vendor database.
• Assist in negotiating annual or project-specific supply agreements and contracts.
• Verify invoices and supporting documents against purchase orders and delivery records for payment processing.
• Resolve issues related to delayed deliveries, incorrect quantities, damaged materials, or non-conforming products.
• Ensure procurement activities comply with company policies, project requirements, and applicable KSA regulations.
• Maintain proper procurement documentation for internal controls, audits, and project records.
• Support the Procurement Manager in preparing procurement reports, cost comparisons, and purchasing analyses.

Procurement Scope

The Purchasing Officer is responsible for the procurement of a wide range of items, including but not limited to:

• Civil and building materials
• Cement, concrete, aggregates, and blocks
• Steel, reinforcement bars, and structural materials
• Electrical materials and equipment
• Plumbing and HVAC materials
• Finishing materials
• Tools, hardware, and consumables
• Safety/PPE items
• Construction equipment and spare parts
• Temporary works materials
• Office and site supplies
• Subcontracted services and other project-related requirements

Qualifications and Experience

• A minimum of 5-10 years of experience in a purchasing or procurement role.
• Experience dealing with suppliers and vendors in the Saudi Arabian market is preferred.
• Good knowledge of construction materials and procurement processes.
• Strong negotiation and communication skills.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP/procurement systems such as SAP, Oracle, Microsoft Dynamics, or similar systems is an advantage.
• Valid KSA work authorization/transferable Iqama, where applicable.

Performance Metrics and Key Relationships

Success in this role will be measured by key performance indicators and involves collaboration with various internal and external stakeholders.

Key Performance Indicators (KPIs) include:

• Procurement cost savings achieved
• On-time delivery percentage
• Purchase order processing time
• Supplier performance
• Compliance with approved procurement procedures
• Material quality and specification compliance
• Reduction in urgent/emergency purchases
• Accuracy of purchasing documentation
• Availability of required materials for project activities

Key Stakeholders:

• Internal: Project Managers, Site Engineers, Planning, QS/Commercial, QA/QC, Warehouse, Finance, and Management.
• External: Suppliers, manufacturers, distributors, subcontractors, logistics providers, and service providers.

General Information

This is a full-time position based in Riyadh, Saudi Arabia. Alrawaf Contracting is committed to efficient project delivery and seeks a professional who can contribute to its procurement excellence.