Qualification and Document Coordinator

About the Role

شركة مستوى السلامة, a contracting company, is seeking a Qualification and Document Coordinator to join its sales and qualification department in Riyadh. This full-time role is essential for managing contractor-company registration and qualification processes, handling critical documentation, and preparing tender files. The position requires 2-5 years of experience.

Key Responsibilities

• Manage and update official and regulatory documents, ensuring their validity and readiness for use.
• Register and qualify the company with government entities, major corporations, and various supplier and contractor portals, following applications through to completion.
• Prepare prequalification files and utilize platforms such as Etimad, Muqawil, and major-company supplier portals.
• Organize past-performance records, including contracts, completion certificates, award letters, and handover documents.
• Maintain personnel, professional certificate, and qualification files, manage an electronic archive, and track renewals.
• Coordinate qualification requirements and tender/bid documentation with internal departments.
• Track tender deadlines, purchase tender documents, verify submission completeness, and report on registrations, documents, and opportunities.

Qualifications and Experience

• Bachelor's degree in engineering (preferably electrical or civil), business administration, or a related administrative discipline.
• At least two years of experience in a Saudi contracting company in qualification, document management, or procurement.
• Proven experience in registering and qualifying contracting companies with government entities and major corporations.
• Good knowledge of Etimad procedures and supplier registration/qualification portals.
• Proficiency in Microsoft Office, particularly Excel and Word, along with PDF handling and electronic archiving.
• Arabic proficiency and good English reading and writing skills.
• Strong organizational skills, accuracy, follow-up, prioritization, deadline management, and coordination abilities.
• Residence in Riyadh is required.

Preferred Qualifications

• Contractor qualification experience with Saudi Aramco or the Saudi Electricity Company.
• Familiarity with Etimad, Muqawil, Qiwa, Mudad, and social insurance platforms.
• Experience with document control or quality management systems, tender and proposal preparation, and advanced Excel reporting.
• A valid driving license.

Work Environment

This role is based in Riyadh and operates on a full-time schedule within the company's sales and qualification department. The successful candidate will work collaboratively with internal teams to ensure efficient document and qualification processes.

Application Process

We invite qualified candidates who meet the specified requirements to apply for this position.