ADMINISTRATOR📣 إعلان

About the Role

alfanar is seeking a dedicated Administrator to join our team in Riyadh. This full-time role is essential for ensuring the smooth day-to-day operations of the office or department by providing comprehensive administrative support. The Administrator will manage schedules, maintain records, coordinate communication, and oversee various administrative tasks to ensure efficiency and organization.

Key Responsibilities

• Oversee general office administrative functions, including managing office supplies, facilities, filing, organizing, and maintaining physical and digital records.
• Coordinate and maintain office calendars, schedules, and appointments for staff and management.
• Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals.
• Maintain and update company records, files, and databases in compliance with company policies and procedures.
• Prepare and process documents, reports, and presentations as required by management and other departments.
• Serve as a primary point of contact for internal and external communication, facilitating information flow.
• Organize meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Provide general administrative support to senior management, assisting with scheduling, travel arrangements, and expense reports.
• Assist employees with requests related to office supplies, services, or equipment, and support HR and finance departments with basic administrative duties.
• Order office supplies, equipment, and materials, tracking inventory levels and ensuring timely delivery and availability.
• Assist in ensuring office compliance with health, safety, and environmental policies, and maintain knowledge of company policies.
• Suggest and implement improvements to administrative procedures and systems to increase efficiency and streamline workflows.
• Perform other administrative tasks and assist in special projects and events as assigned by management.

Qualifications and Experience

• A minimum of 2-5 years of experience in an administrative role.

Professional Attributes

• Ability to collaborate effectively with teams and communicate openly with peers and managers, demonstrating openness to direction and feedback.
• Strong focus on delivery, executing planned activities to meet operational and development targets within efficient cost and time.
• A proactive approach to problem-solving, capable of resolving issues and escalating complex operational problems when necessary.
• Commitment to quality, adhering to specified requirements for processes and activities.
• Strict adherence to defined policies, procedures, and work instructions, ensuring business process and compliance.
• Dedication to safety, complying with all safety procedures and regulations.

Work Location

This full-time position is based in Riyadh, Saudi Arabia.

Application

We invite qualified candidates to apply for this role.