Design Coordinator % (m/f)

About ARX | Smart Minds

ARX is a global network of specialists providing engineering, design, and architecture services. The company offers 360° consulting, project management, and technical services across various sectors, including airports, bridges, buildings, and infrastructure projects. With offices across multiple continents, ARX combines global expertise with local knowledge to address specific community needs and integrate international best practices. ARX has expanded its presence into the Middle East with offices in UAE and KSA, reinforcing its commitment to innovation and engineering excellence in the GCC market.

The Role: Design Coordinator

ARX | Smart Minds is seeking a Design Coordinator for its office in Riyadh, Saudi Arabia. This full-time role requires an individual with a practical understanding of multidisciplinary design information assembly and an organized approach to team alignment. The Design Coordinator will identify gaps in package outputs, clarify ownership, and ensure issues are resolved. The role involves working with consultants and internal specialists, accurately recording decisions, and supporting package managers in maintaining an orderly and timely review process.

Key Responsibilities

• Coordinate design inputs, RFIs, and technical queries across disciplines, consultants, and client review teams.
• Maintain drawing and document registers, submission schedules, and review trackers, verifying the correct revision and status of each deliverable.
• Ensure package submissions include all required drawings, specifications, reports, and supporting information prior to review.
• Organize coordination meetings and design workshops, prepare agendas, and record decisions, owners, and action deadlines.
• Review interdisciplinary interfaces with discipline leads and identify design gaps, clashes, and inconsistent information.
• Consolidate review comments and follow up on responses and resubmissions through documented close-out.
• Support model coordination sessions, linking agreed actions to relevant drawings and technical documentation.
• Maintain revision and decision records to ensure approved changes are communicated to affected teams.
• Support package managers with progress reports, overdue-action summaries, and early escalation of missing inputs or approval constraints.

Qualifications and Requirements

• Bachelor's degree in Engineering or Architecture.
• 8+ years of experience in design coordination on large building or infrastructure projects.
• Working knowledge of document control systems (*, Aconex) and BIM workflows.
• Eligibility for SCE accreditation and ability to meet client security vetting requirements.
• Demonstrated ability to manage submission and comment registers, document revisions, and traceable records of design decisions.
• Familiarity with interdisciplinary drawing and model review, and the sequencing of design review and approval cycles.
• Experience with government or institutional facility projects is desirable.
• Experience in KSA or the GCC region is desirable.

Career Development

This role offers the opportunity to collaborate with a forward-thinking, synergistic, and innovative team. Employees gain exposure to projects driving development in the Middle East and North African regions, alongside personalized professional growth and developmental avenues tailored to individual career aspirations.