Document Control Lead Saudi National

About the Role

Parsons Corporation is seeking a Document Control Lead - Saudi National to join their team in Riyadh, Saudi Arabia. This full-time role involves leading and managing the project document control and information management function, ensuring that all project documentation is properly controlled, distributed, tracked, archived, and maintained throughout the project lifecycle. The Document Control Lead will establish and maintain document control processes, ensure compliance with project and client requirements, and coordinate document workflows across various stakeholders.

Key Responsibilities

• Lead and manage the Document Control function across the project.
• Establish, implement, and maintain the Project Document Control Procedure and document management workflows.
• Develop and maintain the project Document Management System (DMS) and document control registers.
• Ensure all project documents are properly registered, classified, controlled, distributed, and archived.
• Manage document numbering, naming conventions, revision control, status codes, and metadata requirements.
• Establish and maintain various registers including Document Control, Drawing, Transmittal, Submittal, RFI, and Technical Query Registers.
• Process all incoming and outgoing project documentation accurately and within required timelines.
• Manage document workflows between the Client, Consultant, Contractor, Design Teams, and Project Management.
• Review documents for completeness, correct formatting, numbering, revision status, and required metadata prior to formal submission.
• Ensure documents are issued and distributed only to authorized recipients and relevant project stakeholders.
• Maintain strict control of approved, superseded, obsolete, and as-built documentation.
• Manage the submission and review process for all project records, including drawings, specifications, and reports.
• Track document review cycles and ensure comments and responses are recorded and returned within agreed timelines.
• Monitor overdue document submissions, reviews, approvals, and responses, escalating delays as needed.
• Coordinate with various project teams to ensure timely document submissions.
• Maintain accurate records of document status.
• Manage document transmittals and ensure formal document exchanges are recorded.
• Coordinate electronic and hard-copy document distribution.
• Maintain document archives for long-term accessibility and traceability.
• Ensure document control systems comply with client, contractual, project, and information management requirements.
• Support implementation of project Information Management / Document Management standards.
• Coordinate with BIM and Digital Engineering teams regarding model and information exchange requirements.
• Ensure appropriate control of BIM models, drawings, technical data, and digital project information.
• Support document control requirements associated with BIM and Common Data Environment (CDE) workflows.
• Monitor document control performance and prepare regular status and performance reports.
• Develop dashboards and KPIs covering document submissions, approvals, overdue documents, turnaround times, and outstanding actions.
• Maintain a comprehensive Master Document Register (MDR).
• Conduct periodic audits of document control records and systems to verify compliance.
• Support internal, client, consultant, and third-party audits.
• Ensure project records are complete, traceable, and suitable for contractual and legal purposes.
• Support the management of RFIs, Technical Queries (TQs), Site Instructions, Design Changes, and other controlled correspondence.
• Ensure correspondence is properly logged, referenced, distributed, and archived.
• Coordinate with Commercial and Contracts teams regarding document requirements for claims, variations, and contractual correspondence.
• Support Planning and Project Controls teams with documentation for progress reporting.
• Ensure commissioning and handover documentation is controlled and tracked.
• Coordinate final as-built drawings, O&M manuals, test reports, warranties, certificates, and handover dossiers.
• Establish document closeout requirements and monitor completion of project records.
• Train and guide Document Controllers and project team members on procedures and system usage.
• Allocate workloads and monitor performance of the Document Control team.
• Review and approve document control deliverables before formal issuance.
• Establish consistent document control practices across contractors, consultants, and project packages.
• Identify process gaps and implement improvements to enhance document accuracy, traceability, and efficiency.
• Support implementation of digital document management and workflow automation initiatives.

Qualifications and Experience

• Bachelor’s degree or diploma in Business Administration, Information Management, Engineering, Construction Management, or a related discipline.
• 8+ years of relevant experience in document control, information management, or project administration.
• Proven experience leading document control activities on major airport, infrastructure, construction, engineering, or large-scale development projects.
• Strong experience working with multidisciplinary project teams, contractors, consultants, and clients.
• Experience managing large volumes of technical and project documentation.
• Strong understanding of document control procedures, workflows, revision management, and document traceability.

Desired Skills

• Strong leadership and team coordination skills.
• Excellent organizational and time-management abilities.
• Exceptional attention to detail and document accuracy.
• Strong understanding of document confidentiality, traceability, and information integrity.
• Excellent communication and stakeholder management skills.
• Ability to manage high volumes of documentation under demanding deadlines.
• Strong follow-up and coordination skills.
• Proactive approach to identifying document control issues and overdue actions.
• Ability to establish and enforce consistent document control standards.
• Strong problem-solving and process improvement capabilities.
• Ability to work effectively with multidisciplinary teams and external stakeholders.
• Strong mentoring and team development capabilities.
• High level of professionalism and accountability.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, offering an opportunity to contribute to significant projects within a professional and dynamic environment.