Procurement & Contracts Lead (PMC)

About Decima International

Decima International is a professional services company specializing in project management and controls. The company serves clients in the United States and the Middle East, with a mission to be a premier professional services provider across its engaged industry sectors. Decima International operates on a foundation of client partnership, fostering an environment for talented professionals, and managing growth to maintain service excellence.

The Role: Procurement & Contracts Lead (PMC)

Decima International is seeking an experienced Procurement & Contracts Lead (PMC) to manage the procurement and contracts function for large-scale data center, mission-critical, and infrastructure programs in Riyadh, KSA. This full-time role operates within Decima’s Project Management Consultancy (PMC) teams, acting as the Owner’s onsite representative. The lead will manage the full procurement and contract lifecycle for EPC contractors and major project packages on behalf of the Client, ensuring the Client’s commercial and contractual position is protected throughout project delivery.

Key Responsibilities

• Support the Client in developing and implementing procurement and contracting strategies across project packages.
• Develop procurement package plans, tender schedules, bidder lists, and procurement governance processes.
• Lead contractor and supplier prequalification, capability assessments, RFQs, RFPs, and tendering activities.
• Prepare and coordinate scopes of work, pricing schedules, contract exhibits, clarification logs, and tender addenda.
• Lead technical and commercial bid evaluations, including review of bidder qualifications, assumptions, exclusions, pricing, schedules, delivery methodology, and contractual deviations.
• Prepare bid comparison sheets, evaluation reports, negotiation strategies, and award recommendations for Client approval.
• Lead tender clarification meetings, bidder interviews, commercial alignment discussions, and negotiations.
• Coordinate with cost teams to benchmark pricing and validate project budgets.
• Lead post-award administration of EPC and major project contracts.
• Review and interpret contractual terms, scope provisions, payment mechanisms, warranties, liabilities, indemnities, and termination provisions.
• Refer matters requiring formal legal interpretation to the Client’s legal function.
• Own and maintain contract registers for notices, bonds, guarantees, insurance, payments, variations, claims, and contractual key dates.
• Ensure contractual notices and responses are issued accurately and within required timeframes.
• Lead variation, change order, and change-control processes.
• Review contractor claims, including extension-of-time and cost claims, and prepare recommended Owner positions.
• Support assessment and certification of interim payments, milestone payments, retention, provisional sums, and final accounts.
• Monitor contractor contractual performance and compliance.
• Support dispute avoidance and development of contractual and commercial positions.
• Own OFCI / CFCI and long-lead equipment tracking, including responsibility splits between the Client and contractor.
• Chair periodic long-lead equipment and procurement coordination meetings.
• Identify and escalate delivery or procurement risks that could affect the project program.
• Lead contract and commercial close-out, including final account settlement, warranties, securities, outstanding claims, and completion documentation.
• Maintain warranty and defects registers throughout the applicable defects liability period.
• Identify procurement, contractual, commercial, technical, and schedule risks and ensure appropriate mitigation actions are assigned and tracked.
• Prepare procurement and contracts dashboards, claims reports, variation reports, risk reports, and executive updates for the Client’s PMO.
• Provide guidance to project teams on tender governance, contract interpretation, change management, claims avoidance, and commercial risk.
• Lead and develop the procurement and contracts team, including contract administrators, procurement engineers, and tendering support staff.
• Manage team resourcing, package allocation, quality review, and technical development.
• Coordinate closely with project management, engineering, cost, planning, commercial, commissioning, document control, and Client teams.
• Escalate matters outside the PMC’s delegated authority to the Project / Site Director for referral to the Client.
• Maintain confidentiality of contractual, commercial, pricing, and tender information and ensure integrity of the procurement process.

Qualifications and Experience

• A minimum of 10 years of experience in procurement and contracts.
• Demonstrated experience in leading procurement and contracts functions on large-scale data center, mission-critical, or infrastructure programs.
• Proven ability to manage the full procurement and contract lifecycle for EPC contractors and major project packages.

Work Environment

This role is based in Riyadh, KSA, and is a full-time position within Decima’s Project Management Consultancy (PMC) teams. The successful candidate will work onsite as the Owner's representative, collaborating with various project and client teams.

Application Process

Candidates who meet the qualifications and are interested in this opportunity are encouraged to apply.