HR & Admin Supervisor

About the Role

Acwa China is seeking an HR & Admin Supervisor to manage the operational activities of the People & Culture (P&C) department in Al Qassim. This full-time role involves enhancing systems and procedures to improve departmental efficiency and managing staff in accordance with company policies. The ideal candidate will have 5-10 years of experience in a relevant field.

Key Responsibilities

• Analyze and document business processes and problems, then enhance solutions to improve efficiencies.
• Manage staff, including work assignments, training, vacations, breaks, overtime, and shift rotations, while conducting limited employee performance reviews.
• Maintain all personnel records with high confidentiality and ensure the processing of new employees, updating files to meet official document requirements.
• Communicate with Supervisors and Managers on department operations and stay updated on local labor law issues and amendments.
• Identify competency gaps for subordinate personnel and implement necessary actions, including annual performance evaluations and on-the-job training for new employees.
• Supervise activities related to processing employee visas, renewals, Iqamas, work permits, licenses, and other government-related documentation to ensure compliance with company policies and local regulations.
• Prepare monthly payroll, including End of Service (EOS), leavers, and overtime calculations.
• Identify and control hazards in the assigned work area, ensuring aspects are monitored and operational controls are followed.
• Report deviations in the Integrated Management System.

Coordination and Compliance

The HR & Admin Supervisor will perform a broad range of supervisory responsibilities, often working under pressure to handle significant and unexpected problems. This role requires the ability to write reports and conduct statistical data analysis. Adherence to all relevant organizational and departmental policies, processes, standard operating procedures, and instructions is essential to ensure work is carried out to the required standard and in a consistent manner. The supervisor will also contribute to identifying and implementing continuous improvement initiatives, programs, and projects in line with organizational standards.

Health, Safety, Security & Environment

The role requires strict adherence to all relevant health, safety, security, and environmental procedures, instructions, and controls. This ensures the safety of employees and guarantees environmental compliance within the assigned work area.

Qualifications and Experience

• 5-10 years of relevant experience.
• Demonstrated ability to manage operational activities within a P&C department.
• Strong understanding of local labor laws and regulations.
• Experience in maintaining confidential personnel records and processing employee documentation.

Working Relationships

Internally, the HR & Admin Supervisor will work closely with the Executive Manager P&C, the P&C Team, and all Plant & Head Office Staff. Externally, the role requires building rapport with Governmental Bodies to facilitate compliance and related activities.