Office Manager

About the Role

Fakeeh Technologies Pvt Ltd is seeking an Office Manager to oversee administrative operations in Jeddah. This full-time role involves providing high-level administrative support to an assigned executive, chief, or departmental head, managing information requests, and supervising junior clerical staff. The ideal candidate will have 2-5 years of relevant experience.

Key Responsibilities

• Oversee administrative operations for an assigned executive, chief, or departmental head.
• Provide high-level administrative support and manage information requests.
• Supervise and train junior clerical staff.

Office and Administrative Operations

• Organize correspondence management, filing systems, office workflows, and administrative activities.
• Prioritize tasks and address urgent matters promptly.
• Schedule meetings, manage correspondence, handle visitors, and route calls.
• Manage calendars and resolve scheduling conflicts for the designated leader or team.
• Prepare reports, presentations, and other documents accurately and on time.

Meetings, Records, and Office Upkeep

• Distribute meeting agendas and materials, take minutes as requested, finalize and distribute minutes, and follow up on action items.
• Support related team tasks and projects and help meet project timelines.
• Transcribe, format, enter, edit, retrieve, copy, and transmit text, data, and graphics.
• Maintain a safe, properly functioning office and arrange repairs and supply orders.
• Create and modify documents using office applications and maintain accurate, accessible databases.

Qualifications and Experience

• 2-5 years of experience in an administrative or office management role.
• Demonstrated ability to provide high-level administrative support.
• Proficiency in managing office operations and administrative tasks.

Work Environment

This is a full-time position based in Jeddah, requiring on-site presence to manage daily office operations and support assigned executives effectively.