Office Manager

About the Role

Fakeeh Care Group is seeking an Office Manager to oversee administrative operations for an assigned Executive, Chief, or Departmental Head. This full-time position is based in Makkah, with operations spanning Jeddah and Makkah, and requires 2-5 years of relevant experience. The role provides high-level administrative support, manages information requests, and supervises junior clerical staff.

Role Purpose

The primary purpose of this role is to ensure smooth office operations and efficient task management by organizing and implementing administrative procedures. The Office Manager will be responsible for coordinating various activities and providing essential support to maintain an effective working environment.

Key Responsibilities

• Organize and implement office operations and procedures, including correspondence management, filing systems, and workflows.
• Oversee and coordinate administrative activities to ensure the smooth functioning of the office environment.
• Prioritize office management tasks, addressing urgent matters promptly and efficiently.
• Provide comprehensive administrative support, including scheduling meetings, managing correspondence, handling visitors, and routing calls.
• Manage appointment calendars for designated team or department leaders, resolving scheduling conflicts and ensuring efficient time management.
• Prepare reports, presentations, and other documents, ensuring accuracy and timely delivery.
• Distribute meeting agendas and materials, take minutes during meetings as requested, and ensure follow-up actions are taken.
• Ensure timely finalization, approval, and distribution of meeting minutes to relevant stakeholders.
• Follow up on action items and resolutions from meetings, ensuring tasks are completed and issues are addressed.
• Contribute to team objectives by providing support for related tasks and projects, ensuring project timelines are met.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain the office environment by ensuring its proper and safe condition and arranging for necessary repairs and supply orders.
• Create or modify documents using various applications (*, Word, Excel, PowerPoint) and maintain relevant databases.
• Supervise and train junior clerical staff.

Experience and Qualifications

• A minimum of 2-5 years of experience in office administration or a related field is required.
• Demonstrated ability to provide high-level administrative support.
• Experience in managing information requests and supervising staff.

Work Environment

This is a full-time position within the Fakeeh Care Group, primarily located in Makkah, with responsibilities extending to operations in Jeddah. The role involves working closely with executive and departmental leadership.

Application Process

Candidates who meet the qualifications are encouraged to apply. Salary details will be discussed during the interview process.