Administrator

About the Role

Pace | Architecture, Engineering + Planning is seeking a Contract Administrator to join their team in Makkah, Saudi Arabia. This full-time role involves managing and overseeing all aspects of contract administration for construction projects, ensuring compliance with contractual terms and conditions. The Contract Administrator will lead contractual discussions and advise the client on suitable directions and implementation approaches.

Key Responsibilities

• Act as the main point of contact for all contractual matters between project stakeholders and contractors.
• Serve as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
• Address discrepancies or issues arising from contract performance and collaborate with relevant parties for resolution.
• Assess and process changes to the original contract scope, including modifications, variations, and additional works.
• Ensure all project contracts comply with local, national, and international regulations and codes.
• Manage and track all contractual obligations, milestones, and deliverables.
• Maintain and update comprehensive records of contract correspondence, change orders, and amendments.
• Coordinate with project managers to ensure work progresses according to the established contract schedule.
• Collaborate with finance and project teams to track payments, invoicing, and contractual cost management.
• Manage cost adjustments related to changes in project scope, ensuring proper accounting and documentation.
• Monitor contract performance to ensure all parties fulfill their contractual obligations.
• Ensure change orders are clearly documented, agreed upon by all parties, and executed in a timely manner.
• Identify and assess potential contractual risks, advising the project team on mitigation strategies.
• Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms.
• Review, interpret, and manage all project contracts, preparing and actioning contractual letters and correspondences.
• Report to the project director and work with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.
• Prepare reports on the status of contracts, risks, and disputes for senior management and other stakeholders.
• Provide regular updates to senior management regarding financial status, risks, and contract performance.
• Ensure compliance with the terms of insurance, bonds, warranties, and other legal requirements.

Qualifications and Experience

• A minimum of 10 years of experience in contract administration, preferably within construction projects.
• Demonstrated ability to manage and oversee all aspects of contract administration.
• Strong understanding of contractual terms, conditions, and compliance requirements.

Work Location

This position is based in Makkah, Saudi Arabia, with potential responsibilities extending to Jeddah.

Application Process

Interested candidates are invited to apply for this full-time role. Salary details will be disclosed during the interview process.