Executive Secretary

📣 إعلان

منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	جدة

وصف الوظيفة

About the Role

Dallah Albaraka is seeking an Executive Secretary to provide comprehensive secretarial and administrative support to section heads. This full-time position is based in Jeddah and requires 2-5 years of relevant experience. The role involves managing first points of contact, time management, correspondence, and general office duties of a responsible and confidential nature, as well as leading administration staff.

Key Responsibilities

Follow all relevant Administration procedures to ensure controlled and consistent work execution.
Manage day-to-day operations related to own jobs within Administration to ensure work continuity.
Supervise the activities and work of Levels 1, 2 & 3 staff to ensure efficiency within the Administration unit.
Provide complete secretarial and administrative services to function heads or departments, facilitating processes and allowing them to focus on mainstream activities.
Offer a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate for efficient mail handling.
Provide time management and diary services for managers to ensure attendance at all key meetings.
Communicate section head's instructions or desires to various individuals and/or departments, and obtain information from other managers.
Monitor office stationery usage and initiate replenishment actions to maintain supply levels.

Required Experience

Candidates should possess 2-5 years of experience in a secretarial or administrative support role, preferably within a corporate environment.

Work Environment

This is a full-time position based in Dallah Albaraka's offices in Jeddah. The role involves working closely with section heads and leading a small team of administrative staff.