Administrative Support Officer (Supplemental Workforce Third Party )

About the Role

The Islamic Development Bank (IsDB) is seeking an Administrative Support Officer to join the Resilience and Climate Action Department. This contract position is based in Jeddah, Makkah, and requires 0-1 years of experience. The role involves providing comprehensive administrative, coordination, front-office, and logistical support to ensure the smooth and timely execution of departmental operations, meetings, missions, records, and priority assignments.

Role Context and Purpose

This position is central to supporting the operational efficiency of the Resilience and Climate Action Department. The Administrative Support Officer will act as the Department Director’s Administrative Assistant, contributing to the effective functioning of the department through meticulous coordination and administrative management. The role ensures that all departmental activities, from scheduling to record-keeping, are managed efficiently and in compliance with established policies.

Key Responsibilities

• Serve as the Department Director’s Administrative Assistant and provide administrative and coordination support to the Department.
• Act as Rapporteur for departmental meetings, including preparing agendas, recording minutes, tracking agreed actions, and maintaining official records.
• Function as the Department Time Coordinator, supporting compliance with applicable attendance and time-management policies.
• Manage the Department Director’s Front Office operations, including monitoring departmental budget performance, coordinating mission requests, and supporting related administrative processes.
• Manage office stationery and supplies, ensuring their timely availability.
• Monitor and follow up on staff missions, Back-to-Office Report (BTOR) submissions, and mission settlement processes.
• Manage logistical and administrative arrangements for visiting delegations and official guests.
• Coordinate with all Divisions on departmental matters and facilitate effective communication, information flow, and collaboration.
• Follow up on urgent and high-priority assignments from Department leadership to support timely action and resolution.
• Undertake ad-hoc assignments and special tasks as directed by the Department Director.

Qualifications and Experience

• A minimum of 0-1 years of relevant professional experience is required.

Work Environment

This is a contract position based in Jeddah, Makkah, within the Islamic Development Bank. The role involves working closely with the Department Director and collaborating with various divisions to ensure departmental objectives are met.

Application Process

Candidates who meet the specified requirements are encouraged to apply for this Administrative Support Officer position.