Executive Assistant

About Aanaab

Aanaab is a Human Capital Development company dedicated to enhancing capabilities, improving performance, and fostering sustainable growth for individuals and organizations. We operate in Makkah, with locations in Jeddah and Makkah.

The Role of Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. This full-time position is crucial for ensuring the smooth coordination of day-to-day executive activities and requires 2-5 years of relevant experience.

Key Responsibilities

• Manage the CEO's calendar, including appointments, meetings, and daily priorities.
• Coordinate internal and external meetings, preparing agendas, materials, and logistics.
• Prepare meeting notes, track action items, and follow up on agreed actions and deadlines.
• Manage and prioritize correspondence, communications, and requests directed to the CEO.
• Draft and prepare emails, letters, presentations, reports, and other business documents.
• Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
• Liaise with internal departments and external stakeholders regarding requests, updates, approvals, and meetings.
• Maintain accurate and confidential executive records and documentation.
• Support the CEO in preparing for leadership meetings, Board meetings, presentations, events, and external engagements.
• Proactively follow up on pending tasks and priorities to ensure timely completion.

Work Environment and Benefits

Aanaab offers a supportive and collaborative work environment with an open culture. Employees benefit from continuous learning and growth opportunities, a high level of autonomy and ownership, and the chance to make a tangible impact. Medical insurance is provided as per company policy.